123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Whisper Notes: Offline, on-device speech-to-text app for Mac and iPhone that records and transcribes meetings locally using Whisper, with auto meeting detection and summaries on Mac. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Whisper Notes when transcribing lectures or interviews offline on a mac or iphone matters most. Try them side by side on real calls before deciding — needs vary by team.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
Offline, on-device speech-to-text app for Mac and iPhone that records and transcribes meetings locally using Whisper, with auto meeting detection and summaries on Mac.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Whisper Notes is an offline speech-to-text application for Mac and iPhone that records and transcribes meetings, lectures, and voice memos entirely on the device. It is built on OpenAI's Whisper speech recognition, with model options including Whisper Large V3 Turbo on Mac, Parakeet on iPhone, and SenseVoice for Asian languages, and it supports transcription across 100-plus languages. On Mac, the app can automatically detect when a meeting starts on platforms such as Microsoft Teams, Google Meet, and Zoom, then record and transcribe it locally without sending a bot into the call. Because processing is fully offline, the company states that data physically never leaves the device and that privacy is architectural rather than a policy promise. Additional Mac capabilities include auto-generated summaries and titles, on-device AI chat with longer transcripts, streaming transcription output, and system-wide dictation via the function key. Users can also import existing MP3, M4A, and WAV files for transcription and export results with timestamps. The product is sold as a one-time purchase per platform rather than a subscription. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Whisper Notes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Whisper Notes |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | 100% offline, on-device transcription with Whisper-based models |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Automatic meeting detection for Teams, Google Meet, and Zoom on Mac |
| Team usage | Automatic AI meeting summary emailed after the meeting | Auto-generated summaries and titles for recordings on Mac |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | On-device AI chat with longer transcripts |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Import of MP3, M4A, and WAV audio files for transcription |
| Best-fit workflow | Free plan with paid upgrade tiers | System-wide dictation via the function key on Mac |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Whisper Notes
Choose Whisper Notes if you need recording and transcribing confidential meetings without cloud uploads — strengths include audio and transcripts never leave the device.
123 Notetaker AI
Whisper Notes
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Whisper Notes is strong for recording and transcribing confidential meetings without cloud uploads. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Whisper Notes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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