123 Notetaker AI and Acta.ai are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. 123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Acta.ai: India-built AI meeting assistant that joins calls, transcribes, and produces role-specific summaries, decisions, and action items. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Acta.ai when sales discovery calls that need deal briefs and follow-up tasks matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
India-built AI meeting assistant that joins calls, transcribes, and produces role-specific summaries, decisions, and action items.
123 Notetaker AI is a free tier with paid upgrades (freemium); Acta.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Acta.ai |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Automatic meeting join, recording, and transcription across Google Meet, Microsoft Teams, and Zoom |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | AI-generated summaries with key topics and takeaways |
| Team usage | Automatic AI meeting summary emailed after the meeting | Action item generation and tracking |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Persona-based agents for functions like Sales, Engineering, Finance, and HR |
| Languages & capture | Works without requiring Microsoft Copilot licensing | 'Ask Acta' assistant for querying meeting insights |
| Best-fit workflow | Free plan with paid upgrade tiers | Chrome extension and calendar integration |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Acta.ai
Choose Acta.ai if you need sales discovery calls that need deal briefs and follow-up tasks — strengths include built and operated from india with a focus on turning meetings into structured follow-up work.
123 Notetaker AI
Acta.ai
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Acta.ai is strong for sales discovery calls that need deal briefs and follow-up tasks. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Acta.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.