123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Voice Recorder: AI Note Taker: iOS recorder app that captures meetings, lectures, and calls, then transcribes and summarizes them with AI. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Voice Recorder: AI Note Taker when transcribing lectures and turning them into study material matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
iOS recorder app that captures meetings, lectures, and calls, then transcribes and summarizes them with AI.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Voice Recorder: AI Note Taker is an iOS app, published by Voice Inc., that records audio and converts it into transcripts and AI-generated summaries for scenarios such as business meetings, class lectures, interviews, and podcasts. The app provides real-time audio recording and transcription with speaker identification on call recordings, and it produces summaries to distill the key points of a session. It supports multiple languages and offers audio editing and trimming, custom folder organization, and a range of export formats including MP3, M4A, WAV, PDF, DOCX, and TXT. Beyond meeting capture, it can import audio from sources such as YouTube links and generate study aids like flashcards and quizzes from recordings, broadening its use for students as well as professionals. The app is offered as a free download with optional subscriptions for expanded use, and it receives ongoing updates. Because it records directly on the device, it is suited to in-person meetings and lectures as well as captured calls, giving users a transcript and a concise summary they can search, edit, and share afterward without inviting a meeting bot into a call. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Voice Recorder: AI Note Taker is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Voice Recorder: AI Note Taker |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Real-time audio recording and transcription |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | AI summaries of recorded sessions |
| Team usage | Automatic AI meeting summary emailed after the meeting | Speaker identification on call recordings |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Audio editing, trimming, and folder organization |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Exports to MP3, M4A, WAV, PDF, DOCX, and TXT |
| Best-fit workflow | Free plan with paid upgrade tiers | Imports audio and generates study aids such as flashcards and quizzes |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Voice Recorder: AI Note Taker
Choose Voice Recorder: AI Note Taker if you need recording and summarizing meetings and interviews on a phone — strengths include records on-device for in-person meetings, lectures, and calls.
123 Notetaker AI
Voice Recorder: AI Note Taker
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Voice Recorder: AI Note Taker is strong for recording and summarizing meetings and interviews on a phone. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Voice Recorder: AI Note Taker is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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