123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Tucan.ai: Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Tucan.ai when public-sector and regulated organizations requiring data residency in germany matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Tucan.ai is an AI meeting documentation tool developed by tucan.ai GmbH in Germany, designed around GDPR compliance and data sovereignty for organizations in regulated and privacy-sensitive sectors. The software integrates with major conferencing platforms including Microsoft Teams, Zoom, Google Meet, and Webex, where it records meetings, transcribes them, and produces structured summaries and analyses. Beyond live meetings, Tucan.ai can process uploaded documents and research data and generate referenceable insights with source attribution, so users can trace summary statements back to the underlying transcript or material. A defining characteristic is its hosting model: data is stored exclusively in Germany on servers operated by Hetzner Online GmbH in Nuremberg, with customizable access controls and automatic deletion functions, and an on-premises deployment option available on request. The interface is available in English and German. Tucan.ai targets German and European teams such as consultancies, public-sector bodies, and enterprises that need accurate meeting records but cannot use tools that process data outside the EU. It offers pre-built and custom analysis templates plus API integrations with existing databases. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Tucan.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Tucan.ai |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Automatic recording and live transcription for Teams, Zoom, Google Meet, and Webex |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Structured summaries and analyses with source attribution back to the transcript |
| Team usage | Automatic AI meeting summary emailed after the meeting | Data hosted exclusively in Germany (Hetzner, Nuremberg) for GDPR compliance |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Customizable access controls and automatic deletion policies |
| Languages & capture | Works without requiring Microsoft Copilot licensing | On-premises deployment available on request |
| Best-fit workflow | Free plan with paid upgrade tiers | Pre-built and custom analysis templates |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Tucan.ai
Choose Tucan.ai if you need german and eu enterprises needing gdpr-compliant meeting documentation — strengths include strong data-protection posture with german-only hosting and gdpr focus.
123 Notetaker AI
Tucan.ai
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Tucan.ai is strong for german and eu enterprises needing gdpr-compliant meeting documentation. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Tucan.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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