123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. TranscribeTube: TranscribeTube is an AI transcription web app that turns YouTube videos, podcasts, and audio files into timestamped text with speaker labels, summaries, and subtitle export. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and TranscribeTube when generating srt subtitle files for youtube videos and other video content matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
TranscribeTube is an AI transcription web app that turns YouTube videos, podcasts, and audio files into timestamped text with speaker labels, summaries, and subtitle export.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
TranscribeTube is a browser-based AI transcription tool that converts spoken content into editable text. Users paste a YouTube URL or upload audio and video files, and the platform returns a timestamped transcript with automatic speaker diarization, so each speaker's lines are labeled. It handles content of any length, from short clips to multi-hour podcasts, live streams, and lectures. Beyond raw transcription, it offers AI-powered summarization to surface key points, smart chapter segmentation, and one-click translation across a large set of languages. Finished transcripts can be edited in an in-browser text editor and exported in multiple formats, including SRT subtitles for video editors and YouTube Studio, plain text, and PDF. It is aimed at content creators, podcasters, video producers, researchers, and academics who need accurate written versions of spoken media. An API is available on higher tiers for developers who want to integrate transcription into their own workflows. The company states it does not store video content, only the resulting transcript text, and claims GDPR compliance.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); TranscribeTube is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | TranscribeTube |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Paste a YouTube URL or upload audio/video to generate timestamped transcripts |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Automatic speaker identification (diarization) with labeled speakers |
| Team usage | Automatic AI meeting summary emailed after the meeting | AI-powered summaries and smart chapter segmentation of long videos |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Translation across a large set of languages |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Export to SRT subtitles, plain text, and PDF, plus an in-browser transcript editor |
| Best-fit workflow | Free plan with paid upgrade tiers | API access for developers on higher-tier plans |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
TranscribeTube
Choose TranscribeTube if you need transcribing podcast episodes into searchable, editable text for show notes or repurposing — strengths include works directly from a youtube url with no browser extension or download needed.
123 Notetaker AI
TranscribeTube
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while TranscribeTube is strong for transcribing podcast episodes into searchable, editable text for show notes or repurposing. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and TranscribeTube is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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