123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. SpeechText.AI: AI speech-to-text service that transcribes interviews, meetings and podcasts with speaker ID, domain models and searchable audio. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and SpeechText.AI when converting meeting and podcast recordings into searchable, editable text matters most. Run both through a week of actual calls to see which suits your workflow.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
AI speech-to-text service that transcribes interviews, meetings and podcasts with speaker ID, domain models and searchable audio.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
SpeechText.AI is an AI-powered transcription service that converts audio and video into text using automatic speech recognition. It is built to transcribe interviews, meetings, podcasts and other recorded conversations, applying speaker identification to detect which participant spoke which words in multi-person recordings and adding automatic punctuation and formatting. The platform supports more than thirty languages along with various regional accents and offers domain-optimized recognition models for specialized vocabulary in fields such as healthcare, finance and legal work, which helps accuracy on industry-specific terminology. Users can review and verify transcripts with interactive editing tools and export results in multiple formats including TXT, PDF and DOCX. A distinctive feature is natural-language audio search, which lets users find spoken phrases inside their recordings. The company emphasizes European data hosting and GDPR-aligned data residency, which is relevant for researchers and organizations with privacy requirements. SpeechText.AI is a production-ready product with a freemium and pay-as-you-go pricing model, and it serves researchers, medical and legal professionals, podcasters and journalists who need accurate transcripts of recorded audio and the ability to search and edit them efficiently. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); SpeechText.AI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | SpeechText.AI |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Automatic transcription of uploaded audio and video files |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Speaker identification across multi-participant recordings |
| Team usage | Automatic AI meeting summary emailed after the meeting | Support for 30+ languages with regional accents |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Domain-optimized models for fields like healthcare, finance and legal |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Interactive transcript editing and verification tools |
| Best-fit workflow | Free plan with paid upgrade tiers | Natural-language search inside audio recordings |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
SpeechText.AI
Choose SpeechText.AI if you need transcribing research and journalistic interviews with privacy requirements — strengths include domain-specific models can improve accuracy on specialized terminology.
123 Notetaker AI
SpeechText.AI
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while SpeechText.AI is strong for transcribing research and journalistic interviews with privacy requirements. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and SpeechText.AI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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