123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Speech to Note: Cross-platform tool that converts speech into transcripts and customizable summaries using a large library of note formats. Here's where each one pulls ahead on pricing, features, and the meetings it suits best.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Speech to Note when capturing interviews and press briefings for journalists matters most. Try them side by side on real calls before deciding — needs vary by team.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
Cross-platform tool that converts speech into transcripts and customizable summaries using a large library of note formats.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Speech to Note is an AI transcription and summarization platform that converts spoken audio into written transcripts and customizable summaries. It is available as a web application alongside iOS and Android apps, with a desktop companion announced as coming soon, and it emphasizes recording, transcribing, summarizing, and organizing spoken content. A defining feature is its large library of smart note formats, letting users choose how a transcript is summarized and structured, as well as create their own custom templates for recurring needs. The app supports more than 100 languages, offline recording on mobile, cross-device synchronization, and webhook-based workflow automation for connecting transcripts and summaries into other tools. It also offers multiple output and export formats and includes privacy controls and encryption. Speech to Note is positioned for use cases such as meetings, interviews, press briefings, and quick voice notes, appealing to professionals and journalists who want flexible, format-rich summaries rather than a single fixed output. The emphasis on customizable templates and automation distinguishes it from simpler record-and-summarize voice apps. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Speech to Note is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Speech to Note |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Speech-to-text transcription across 100+ languages |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Large library of smart note and summary formats |
| Team usage | Automatic AI meeting summary emailed after the meeting | Custom summary template creation |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Webhook-based workflow automation |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Offline recording on mobile with cross-device sync |
| Best-fit workflow | Free plan with paid upgrade tiers | Multiple output and export formats with privacy controls |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Speech to Note
Choose Speech to Note if you need transcribing and summarizing meetings in a chosen format — strengths include highly customizable summary formats and templates.
123 Notetaker AI
Speech to Note
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Speech to Note is strong for transcribing and summarizing meetings in a chosen format. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Speech to Note is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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