123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Polar Notes: AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs. Below, they line up on price, capture method, and how each fits a real meeting stack.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Polar Notes when converting youtube videos, slides, and pdfs into a study pack matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Polar Notes (PolarNotes AI) is an AI note-taking tool built for students and teachers that converts lectures and course materials into organized study resources. Users can record or upload a lecture, paste a YouTube link, or import slides and PDFs, and the app automatically transcribes audio when needed and analyzes the content to produce summarized notes, key concepts, section headings, and short overviews. From the same source material it can generate a study pack that includes study guides, flashcards, and assessment questions, and results can be exported to Google Docs or PDF with study sets organized in one place. Polar Notes emphasizes privacy and offline access on iOS, keeping notes stored locally on the device unless the user chooses to back them up or share them, which lets students review notes without an internet connection. It also supports multilingual transcription, making it usable for international students and teachers recording in different languages. The tool is delivered as an iOS app with an accompanying web experience and free online tools, and is aimed at learners who want lecture and document content distilled into exam-ready study material rather than verbatim meeting records. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Polar Notes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Polar Notes |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Record or upload lectures, paste YouTube links, and import slides or PDFs |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Automatic audio transcription and AI-generated summarized notes with headings |
| Team usage | Automatic AI meeting summary emailed after the meeting | Study pack generation including study guides, flashcards, and quiz questions |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Export to Google Docs and PDF with organized study sets |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Offline access on iOS with notes stored locally by default |
| Best-fit workflow | Free plan with paid upgrade tiers | Multilingual transcription for international students and teachers |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Polar Notes
Choose Polar Notes if you need turning recorded lectures into summarized notes and flashcards — strengths include turns multiple source types into exam-ready study material.
123 Notetaker AI
Polar Notes
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Polar Notes is strong for turning recorded lectures into summarized notes and flashcards. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Polar Notes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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