123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Meetingnotes: Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Meetingnotes when individuals wanting a free, self-controlled alternative to subscription notetakers matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Meetingnotes is a free, open-source macOS application that records meetings, transcribes them in real time, and generates AI summaries while keeping data stored locally on the user's machine. Built for engineers and privacy-conscious users, it captures both microphone and system audio, produces a live transcript via OpenAI's API, and then combines that transcript with any manual notes the user jots down to create a structured summary. Because it runs locally and requires the user to supply their own OpenAI API key, recordings and notes stay on the device rather than being uploaded to a managed cloud service, and users pay only for their direct API usage instead of a subscription. The app supports customizable system prompts so that summaries can be tailored to a person's preferred note-taking style, and it provides search, copy, and delete capabilities for managing stored notes and transcripts. Released under an open-source license, it invites community contributions and has a roadmap that includes calendar integration and AI-powered question-and-answer chat over past meetings. It is well suited to individuals who want a transparent, self-controlled alternative to commercial meeting notetakers without recurring fees or a call bot joining their meetings. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Meetingnotes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Meetingnotes |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Records both microphone and system audio for meeting capture |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Real-time transcription using the OpenAI API |
| Team usage | Automatic AI meeting summary emailed after the meeting | AI summaries that combine transcripts with manual notes |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Customizable system prompts for personalized note-taking |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Local storage of notes and transcripts for privacy |
| Best-fit workflow | Free plan with paid upgrade tiers | Search, copy, and delete management for stored notes |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Meetingnotes
Choose Meetingnotes if you need privacy-focused engineers recording and summarizing local meetings — strengths include completely free and open-source with no subscription.
123 Notetaker AI
Meetingnotes
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Meetingnotes is strong for privacy-focused engineers recording and summarizing local meetings. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Meetingnotes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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