123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Meeting.ai: An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Meeting.ai when turning interview or workshop recordings into organized notes matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Meeting.ai is an AI note-taking platform that converts meetings into structured documentation including transcripts, summaries, visual mind maps, and action items. It supports multiple capture methods: joining online meetings live, recording in-person conversations, and processing uploaded audio or video files, including recordings sourced from places like Google Drive. The platform provides transcription with automatic speaker identification and handles multiple languages, accents, and language switching within a conversation. A distinguishing feature is its visual mind maps, which organize meeting content conceptually alongside more conventional summaries that surface decisions and action items. Meeting.ai integrates with major conferencing tools including Zoom, Google Meet, and Microsoft Teams, and offers meeting statistics such as duration and speaker participation. Outputs can be shared via secure links or exported to formats like PDF, image, or text, and the service is accessible across web, iOS, and Android. It is aimed at professionals across use cases such as team standups, product planning, client presentations, interviews, and design workshops who want their meetings captured and organized automatically. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Meeting.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Meeting.ai |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Transcripts, summaries, and visual mind maps from meetings |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Live online capture, in-person recording, and uploaded file processing |
| Team usage | Automatic AI meeting summary emailed after the meeting | Automatic speaker identification |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Multi-language support including accents and language switching |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Integrations with Zoom, Google Meet, and Microsoft Teams |
| Best-fit workflow | Free plan with paid upgrade tiers | Exports to PDF, image, or text and secure link sharing |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Meeting.ai
Choose Meeting.ai if you need summarizing standups, planning sessions, and client meetings — strengths include visual mind maps offer an alternative way to organize meeting content.
123 Notetaker AI
Meeting.ai
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Meeting.ai is strong for summarizing standups, planning sessions, and client meetings. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Meeting.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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