123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. KI-note: Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export. Here's where each one pulls ahead on pricing, features, and the meetings it suits best.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and KI-note when transcribing recorded interviews with speaker attribution matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
KI-note is an Austrian transcription and meeting-documentation tool developed by KI-note GmbH, with support from CopeX GmbH and KI Company, and marketed as 'Made in Austria.' It converts audio recordings of meetings and interviews into text and produces automated summaries, with data processed within Europe (Austria) in line with GDPR. The tool supports a wide range of languages and offers speaker assignment so contributions can be attributed to the right participant. Users can refine the resulting protocol through a canvas-style editing interface and export the finished document as PDF or Word. KI-note accepts common audio formats such as M4A, WAV and MP3, and applies data-retention periods that vary by plan. It offers a free trial with a limited transcription allowance plus several paid tiers aimed at individuals through to larger organizations. By emphasizing fully GDPR-compliant processing inside Austria, KI-note targets German-speaking professionals and organizations that want automated minutes and transcripts while keeping meeting content within the EU. Pricing varies by plan. Check the official website for current pricing.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); KI-note is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | KI-note |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | Audio-to-text transcription for meetings and interviews |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Automated AI summaries with speaker assignment |
| Team usage | Automatic AI meeting summary emailed after the meeting | Canvas-style protocol editing interface |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Export to PDF and Word, with support for M4A, WAV and MP3 input |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Data processed in Austria with GDPR-compliant retention controls |
| Best-fit workflow | Free plan with paid upgrade tiers | Audio-to-text transcription for meetings and interviews |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
KI-note
Choose KI-note if you need producing gdpr-compliant meeting minutes for austrian and dach organizations — strengths include european, austria-based processing with a gdpr-compliant focus.
123 Notetaker AI
KI-note
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while KI-note is strong for producing gdpr-compliant meeting minutes for austrian and dach organizations. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and KI-note is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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