123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. f4 (audiotranskription): f4 is German transcription and qualitative-analysis software combining AI-based automatic transcription on German servers with manual correction tools and coding for research projects. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and f4 (audiotranskription) when coding and analyzing interview transcripts using methods like grounded theory or qualitative content analysis matters most. Run both through a week of actual calls to see which suits your workflow.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
f4 is German transcription and qualitative-analysis software combining AI-based automatic transcription on German servers with manual correction tools and coding for research projects.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
f4 is transcription and qualitative text-analysis software from dr. dresing & pehl GmbH in Marburg, Germany, aimed at qualitative researchers, academics, and students working with interviews and audio or video recordings. It combines three functions in one tool: AI-based automatic transcription, manual transcription with correction tools, and qualitative analysis. The automatic transcription (branded f4x) runs exclusively on the company's own servers in Germany, is GDPR-compliant and encrypted, and according to the vendor supports 19 languages across common audio and video formats with improved speaker differentiation. After automatic transcription, users can correct text manually, generate timestamps automatically, and work with a USB foot switch for traditional manual transcription. The qualitative-analysis side adds coding, memos, interpretation recording, and team-based work, supporting methods such as qualitative content analysis, grounded theory, and documentary methods. The vendor offers a 15-minute free transcription trial without requiring payment data. f4 is distinct in pairing privacy-focused German-server transcription with built-in research analysis tooling and learning resources.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); f4 (audiotranskription) is a free tier with paid upgrades (paid). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | f4 (audiotranskription) |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | AI-based automatic transcription running on the company's own servers in Germany |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Manual transcription and correction tools with automatic timestamp generation and USB foot-switch support |
| Team usage | Automatic AI meeting summary emailed after the meeting | Qualitative text analysis with coding, memos, and interpretation recording |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Multi-language transcription (vendor states 19 languages) for common audio and video formats |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Speaker differentiation in automatic transcription |
| Best-fit workflow | Free plan with paid upgrade tiers | Team-based collaborative analysis and learning resources (tutorials, online manual, method examples) |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
f4 (audiotranskription)
Choose f4 (audiotranskription) if you need transcribing qualitative research interviews for academic studies — strengths include privacy-focused: gdpr-compliant, encrypted processing on german servers.
123 Notetaker AI
f4 (audiotranskription)
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while f4 (audiotranskription) is strong for transcribing qualitative research interviews for academic studies. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and f4 (audiotranskription) is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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