123 Notetaker AI: Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward. Closed Caption Creator: A professional broadcast-grade subtitle and closed-caption editor that uses AI speech-to-text to transcribe audio and video, then exports captions and transcripts in 30+ formats. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist 123 Notetaker AI when teams-centric organizations that do not have or want copilot licenses matters most, and Closed Caption Creator when generating and editing ai transcripts of recorded audio or video, then exporting plaintext transcripts or dialogue lists matters most. Try them side by side on real calls before deciding — needs vary by team.
Microsoft Teams marketplace app from BlueSky Apps that shows live transcription in the Teams sidebar and emails AI meeting notes afterward.
A professional broadcast-grade subtitle and closed-caption editor that uses AI speech-to-text to transcribe audio and video, then exports captions and transcripts in 30+ formats.
123 Notetaker AI is an AI meeting notes and transcription app for Microsoft Teams, built by BlueSky Apps. It runs entirely inside the Teams interface and does not depend on Microsoft Copilot, giving teams an independent option for capturing meetings. During a call, participants can open the app from the meeting window to follow AI-powered transcription that appears in real time in the Teams app sidebar. After the meeting ends, 123 Notetaker AI generates a summary and emails the meeting notes, while transcripts and notes are stored in the user's BlueSky account for later reference. Because it is installed from the Microsoft commercial marketplace and operates within Teams rather than as a browser overlay or external bot, it fits organizations that want note-taking contained in their existing Teams workflow. BlueSky Apps offers a family of conferencing add-ons across Teams, Zoom, and Google Meet, and provides a free plan with paid upgrades for additional capacity and features. The app is currently listed and operating in 2025-2026, and is documented in the company's help center and several third-party Teams tool roundups. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Closed Caption Creator is a professional subtitle and closed-captioning editor, available as both a desktop and web (Chrome) application, built for broadcast, film, and media-accessibility workflows. It turns audio and video into text using AI speech-to-text transcription, letting users pick from multiple integrated providers, including Deepgram, Assembly AI, Google Speech-to-Text, Rev AI, Speechmatics, and Voicegain, to suit different languages and accuracy needs. Generated captions land in an intuitive timed-text editor where teams can spot, format, and review caption events, with speaker identification, punctuation and capitalization, frame-accurate timing, and custom glossaries for specialized terminology. Quality control features include configurable style guides, automatic error detection, batch editing, custom keyboard shortcuts, tags, notes, and approval states for collaboration. It exports plaintext transcripts, dialogue lists, and captions in 30+ formats such as SRT, VTT, SCC, TTML, and XML, can burn subtitles into video, and machine-translates to 70+ languages. It is aimed at captioners, broadcasters, and content producers rather than general meeting note-takers.
Best suited for
123 Notetaker AI is a free tier with paid upgrades (freemium); Closed Caption Creator is a free tier with paid upgrades (paid). Always confirm current pricing on each vendor's site before buying.
| Feature | 123 Notetaker AI | Closed Caption Creator |
|---|---|---|
| Core capability | Native Microsoft Teams app installed from the commercial marketplace | AI speech-to-text transcription with a choice of providers (Deepgram, Assembly AI, Google, Rev AI, Speechmatics, Voicegain) |
| Standout feature | Real-time transcription displayed in the Teams app sidebar | Timed-text caption editor with spotting, formatting, speaker IDs, and frame-accurate timing |
| Team usage | Automatic AI meeting summary emailed after the meeting | Export to 30+ caption/subtitle formats plus plaintext transcripts and dialogue lists (SRT, VTT, SCC, TTML, XML) |
| Integrations | Notes and transcripts stored in a BlueSky account for later access | Quality control with custom style guides, automatic error detection, batch editing, and custom keyboard shortcuts |
| Languages & capture | Works without requiring Microsoft Copilot licensing | Machine translation of captions to 70+ languages |
| Best-fit workflow | Free plan with paid upgrade tiers | Burnt-in subtitle video export and embedded 608/708 captioning (Pro/Enterprise) |
123 Notetaker AI
Choose 123 Notetaker AI if you need teams-centric organizations that do not have or want copilot licenses — strengths include runs inside teams with no separate app or browser extension to manage.
Closed Caption Creator
Choose Closed Caption Creator if you need captioning and subtitling broadcast, film, and online video for accessibility and compliance — strengths include strong professional/broadcast feature set with provider choice for transcription accuracy.
123 Notetaker AI
Closed Caption Creator
It depends on your workflow. 123 Notetaker AI is strong for teams-centric organizations that do not have or want copilot licenses, while Closed Caption Creator is strong for captioning and subtitling broadcast, film, and online video for accessibility and compliance. Both transcribe and summarize meetings.
123 Notetaker AI is a free tier with paid upgrades and Closed Caption Creator is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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