Acta.ai: India-built AI meeting assistant that joins calls, transcribes, and produces role-specific summaries, decisions, and action items. Google Gemini in Meet: Gemini's AI meeting assistant built into Google Meet that takes notes, writes summaries and action items to a Google Doc, and provides translated captions during calls. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Acta.ai when sales discovery calls that need deal briefs and follow-up tasks matters most, and Google Gemini in Meet when letting participants focus on the conversation instead of typing notes matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
India-built AI meeting assistant that joins calls, transcribes, and produces role-specific summaries, decisions, and action items.
Gemini's AI meeting assistant built into Google Meet that takes notes, writes summaries and action items to a Google Doc, and provides translated captions during calls.
Acta.ai is an AI meeting assistant developed by Agilean Solutions Private Limited, an India-based company. It connects to a user's Google or Microsoft account and calendar, and its agent automatically joins scheduled meetings on Google Meet, Microsoft Teams, and Zoom. After a meeting, Acta.ai records and transcribes the conversation and then analyzes it to generate a concise summary, a list of decisions, and actionable tasks. A distinguishing element is its persona-based approach: the platform offers domain-specific agents oriented toward business functions such as Sales, Engineering, Recruiting, Project Management, Finance, Customer Support, and HR, with the ability to convert discussions into role-appropriate outputs like product requirement notes, ticket-style items, deal briefs, or assessment reports. It also includes an 'Ask Acta' assistant for querying meeting content and provides a Chrome extension. Acta.ai is positioned for cross-functional teams that want meetings translated into structured follow-up work rather than only a raw transcript, and it markets itself around moving from 'what was said' to 'what needs to be done.' The product is actively operating, offering a free trial alongside paid tiers. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Gemini in Google Meet is Google's built-in AI meeting assistant, available to eligible Google Workspace subscribers rather than as a standalone app. Its "Take notes for me" feature automatically captures meeting notes, summaries, and action items and saves them to a Google Doc that is shared with the organizer and attached to the calendar event; a "summary so far" lets latecomers catch up. It also offers real-time translated captions and AI audio/video enhancements such as studio lighting, studio sound, and noise cancellation. Because it lives inside Meet, it works only for Google Meet calls and not Zoom, Microsoft Teams, or Webex. It is included in Workspace Business Standard, Business Plus, and Enterprise plans (and Gemini/Frontline editions), but not Business Starter. Notes integrate natively with Google Docs, Drive, and Calendar across the Workspace ecosystem. English and several additional languages are supported.
Best suited for
Acta.ai is a free tier with paid upgrades (freemium); Google Gemini in Meet is from $14/mo (paid). Always confirm current pricing on each vendor's site before buying.
| Feature | Acta.ai | Google Gemini in Meet |
|---|---|---|
| Core capability | Automatic meeting join, recording, and transcription across Google Meet, Microsoft Teams, and Zoom | Take notes for me |
| Standout feature | AI-generated summaries with key topics and takeaways | Meeting summaries & action items |
| Team usage | Action item generation and tracking | Translated captions |
| Integrations | Persona-based agents for functions like Sales, Engineering, Finance, and HR | Studio look, lighting & sound |
| Languages & capture | 'Ask Acta' assistant for querying meeting insights | Google Docs/Calendar integration |
| Best-fit workflow | Chrome extension and calendar integration | Take notes for me |
Acta.ai
Choose Acta.ai if you need sales discovery calls that need deal briefs and follow-up tasks — strengths include built and operated from india with a focus on turning meetings into structured follow-up work.
Google Gemini in Meet
Choose Google Gemini in Meet if you need automatically capturing notes and action items for internal team meetings in google meet — strengths include built directly into google meet, so there is no third-party bot to add to calls.
Acta.ai
Google Gemini in Meet
It depends on your workflow. Acta.ai is strong for sales discovery calls that need deal briefs and follow-up tasks, while Google Gemini in Meet is strong for automatically capturing notes and action items for internal team meetings in google meet. Both transcribe and summarize meetings.
Acta.ai is a free tier with paid upgrades and Google Gemini in Meet is from $14/mo. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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