BeAware Conference Captioning: AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access. Votars: Multilingual AI meeting recorder and transcriber supporting many languages with real-time translation and one-click export. We compare them on cost, capture approach, and day-to-day fit so you can choose faster.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist BeAware Conference Captioning when providing accessible live captions for deaf and hard-of-hearing conference attendees matters most, and Votars when users in india and asia transcribing meetings in regional languages matters most. Try them side by side on real calls before deciding — needs vary by team.
AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access.
Multilingual AI meeting recorder and transcriber supporting many languages with real-time translation and one-click export.
BeAware Conference Captioning is an AI-powered real-time transcription and translation tool designed for live in-person, seminar, and hybrid event settings, with a focus on accessibility for deaf, hard-of-hearing, and non-native-language attendees. Built by BeAware (founded by Saamer Mansoor), the product transcribes a speaker in real time and can translate the output into more than 25 languages, with simultaneous translation into several languages at once. Attendees can follow captions on event screens or join on their own devices via a QR code or URL without downloading an app, and the captioning view can be customized for overlay design, text size, and background color to suit different venues and broadcast setups. The system integrates with production tooling such as Bitfocus Companion and supports remote control over a local network, making it suitable for AV-driven stage productions. It also generates AI summaries and follow-up questions based on the live talk and provides offline access to transcripts and translations after the event. A companion app is available on Apple platforms and is actively maintained, with the latest version released in mid-2026, confirming the product is currently operating. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Votars is a multilingual AI meeting recording and transcription platform that captures conversations from online meetings, in-person discussions, and uploaded audio or video files. It applies AI processing to produce real-time transcription, identify multiple speakers, and translate across a broad set of languages, with marketing materials citing support for a large number of languages including major Indian and Asian languages such as Hindi and Tamil. After a meeting, Votars generates summaries and can export results in one click to formats including Word, Excel, and PowerPoint, as well as mind maps, which makes it convenient for users who need to reuse meeting content in documents and presentations. The platform is cross-device, with clients available for Windows, macOS, iOS, and Android, allowing capture from both desktop and mobile contexts. The vendor states privacy and security practices including SOC 2, SSL encryption, and GDPR alignment. Votars is positioned for international and multilingual teams, including users in markets such as India and broader Asia who need transcription and translation across many languages within a single tool rather than English-only meeting notes. Pricing varies by plan. Check the official website for current pricing.
Best suited for
BeAware Conference Captioning is a free tier with paid upgrades (freemium); Votars is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | BeAware Conference Captioning | Votars |
|---|---|---|
| Core capability | Real-time AI transcription with translation into 25+ languages | Captures online meetings, in-person audio, and uploaded files |
| Standout feature | Simultaneous translation into multiple languages within seconds | Real-time transcription with multi-speaker identification |
| Team usage | Customizable on-screen caption overlays (design, text size, background) | Multilingual support with real-time translation across many languages |
| Integrations | Attendee access via QR code or URL with no app download required | One-click export to Word, Excel, PowerPoint, and mind maps |
| Languages & capture | Integration with Bitfocus Companion and local-network remote control | Cross-device clients for Windows, macOS, iOS, and Android |
| Best-fit workflow | AI-generated summaries and follow-up questions plus offline transcript access | AI-generated meeting summaries |
BeAware Conference Captioning
Choose BeAware Conference Captioning if you need providing accessible live captions for deaf and hard-of-hearing conference attendees — strengths include purpose-built for live in-person and hybrid stage events and av workflows.
Votars
Choose Votars if you need multilingual teams needing transcription and translation across many languages — strengths include broad multilingual coverage including major indian and asian languages.
BeAware Conference Captioning
Votars
It depends on your workflow. BeAware Conference Captioning is strong for providing accessible live captions for deaf and hard-of-hearing conference attendees, while Votars is strong for multilingual teams needing transcription and translation across many languages. Both transcribe and summarize meetings.
BeAware Conference Captioning is a free tier with paid upgrades and Votars is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary.
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