BeAware Conference Captioning: AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access. Meeting.ai: An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist BeAware Conference Captioning when providing accessible live captions for deaf and hard-of-hearing conference attendees matters most, and Meeting.ai when turning interview or workshop recordings into organized notes matters most. Try them side by side on real calls before deciding — needs vary by team.
AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access.
An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items.
BeAware Conference Captioning is an AI-powered real-time transcription and translation tool designed for live in-person, seminar, and hybrid event settings, with a focus on accessibility for deaf, hard-of-hearing, and non-native-language attendees. Built by BeAware (founded by Saamer Mansoor), the product transcribes a speaker in real time and can translate the output into more than 25 languages, with simultaneous translation into several languages at once. Attendees can follow captions on event screens or join on their own devices via a QR code or URL without downloading an app, and the captioning view can be customized for overlay design, text size, and background color to suit different venues and broadcast setups. The system integrates with production tooling such as Bitfocus Companion and supports remote control over a local network, making it suitable for AV-driven stage productions. It also generates AI summaries and follow-up questions based on the live talk and provides offline access to transcripts and translations after the event. A companion app is available on Apple platforms and is actively maintained, with the latest version released in mid-2026, confirming the product is currently operating. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Meeting.ai is an AI note-taking platform that converts meetings into structured documentation including transcripts, summaries, visual mind maps, and action items. It supports multiple capture methods: joining online meetings live, recording in-person conversations, and processing uploaded audio or video files, including recordings sourced from places like Google Drive. The platform provides transcription with automatic speaker identification and handles multiple languages, accents, and language switching within a conversation. A distinguishing feature is its visual mind maps, which organize meeting content conceptually alongside more conventional summaries that surface decisions and action items. Meeting.ai integrates with major conferencing tools including Zoom, Google Meet, and Microsoft Teams, and offers meeting statistics such as duration and speaker participation. Outputs can be shared via secure links or exported to formats like PDF, image, or text, and the service is accessible across web, iOS, and Android. It is aimed at professionals across use cases such as team standups, product planning, client presentations, interviews, and design workshops who want their meetings captured and organized automatically. Pricing varies by plan. Check the official website for current pricing.
Best suited for
BeAware Conference Captioning is a free tier with paid upgrades (freemium); Meeting.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | BeAware Conference Captioning | Meeting.ai |
|---|---|---|
| Core capability | Real-time AI transcription with translation into 25+ languages | Transcripts, summaries, and visual mind maps from meetings |
| Standout feature | Simultaneous translation into multiple languages within seconds | Live online capture, in-person recording, and uploaded file processing |
| Team usage | Customizable on-screen caption overlays (design, text size, background) | Automatic speaker identification |
| Integrations | Attendee access via QR code or URL with no app download required | Multi-language support including accents and language switching |
| Languages & capture | Integration with Bitfocus Companion and local-network remote control | Integrations with Zoom, Google Meet, and Microsoft Teams |
| Best-fit workflow | AI-generated summaries and follow-up questions plus offline transcript access | Exports to PDF, image, or text and secure link sharing |
BeAware Conference Captioning
Choose BeAware Conference Captioning if you need providing accessible live captions for deaf and hard-of-hearing conference attendees — strengths include purpose-built for live in-person and hybrid stage events and av workflows.
Meeting.ai
Choose Meeting.ai if you need summarizing standups, planning sessions, and client meetings — strengths include visual mind maps offer an alternative way to organize meeting content.
BeAware Conference Captioning
Meeting.ai
It depends on your workflow. BeAware Conference Captioning is strong for providing accessible live captions for deaf and hard-of-hearing conference attendees, while Meeting.ai is strong for summarizing standups, planning sessions, and client meetings. Both transcribe and summarize meetings.
BeAware Conference Captioning is a free tier with paid upgrades and Meeting.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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