BeAware Conference Captioning: AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access. KI-note: Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export. Here's where each one pulls ahead on pricing, features, and the meetings it suits best.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist BeAware Conference Captioning when providing accessible live captions for deaf and hard-of-hearing conference attendees matters most, and KI-note when transcribing recorded interviews with speaker attribution matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
AI real-time captioning and translation app for live in-person and hybrid events, with on-screen overlays and multilingual attendee access.
Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export.
BeAware Conference Captioning is an AI-powered real-time transcription and translation tool designed for live in-person, seminar, and hybrid event settings, with a focus on accessibility for deaf, hard-of-hearing, and non-native-language attendees. Built by BeAware (founded by Saamer Mansoor), the product transcribes a speaker in real time and can translate the output into more than 25 languages, with simultaneous translation into several languages at once. Attendees can follow captions on event screens or join on their own devices via a QR code or URL without downloading an app, and the captioning view can be customized for overlay design, text size, and background color to suit different venues and broadcast setups. The system integrates with production tooling such as Bitfocus Companion and supports remote control over a local network, making it suitable for AV-driven stage productions. It also generates AI summaries and follow-up questions based on the live talk and provides offline access to transcripts and translations after the event. A companion app is available on Apple platforms and is actively maintained, with the latest version released in mid-2026, confirming the product is currently operating. Pricing varies by plan. Check the official website for current pricing.
Best suited for
KI-note is an Austrian transcription and meeting-documentation tool developed by KI-note GmbH, with support from CopeX GmbH and KI Company, and marketed as 'Made in Austria.' It converts audio recordings of meetings and interviews into text and produces automated summaries, with data processed within Europe (Austria) in line with GDPR. The tool supports a wide range of languages and offers speaker assignment so contributions can be attributed to the right participant. Users can refine the resulting protocol through a canvas-style editing interface and export the finished document as PDF or Word. KI-note accepts common audio formats such as M4A, WAV and MP3, and applies data-retention periods that vary by plan. It offers a free trial with a limited transcription allowance plus several paid tiers aimed at individuals through to larger organizations. By emphasizing fully GDPR-compliant processing inside Austria, KI-note targets German-speaking professionals and organizations that want automated minutes and transcripts while keeping meeting content within the EU. Pricing varies by plan. Check the official website for current pricing.
Best suited for
BeAware Conference Captioning is a free tier with paid upgrades (freemium); KI-note is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | BeAware Conference Captioning | KI-note |
|---|---|---|
| Core capability | Real-time AI transcription with translation into 25+ languages | Audio-to-text transcription for meetings and interviews |
| Standout feature | Simultaneous translation into multiple languages within seconds | Automated AI summaries with speaker assignment |
| Team usage | Customizable on-screen caption overlays (design, text size, background) | Canvas-style protocol editing interface |
| Integrations | Attendee access via QR code or URL with no app download required | Export to PDF and Word, with support for M4A, WAV and MP3 input |
| Languages & capture | Integration with Bitfocus Companion and local-network remote control | Data processed in Austria with GDPR-compliant retention controls |
| Best-fit workflow | AI-generated summaries and follow-up questions plus offline transcript access | Audio-to-text transcription for meetings and interviews |
BeAware Conference Captioning
Choose BeAware Conference Captioning if you need providing accessible live captions for deaf and hard-of-hearing conference attendees — strengths include purpose-built for live in-person and hybrid stage events and av workflows.
KI-note
Choose KI-note if you need producing gdpr-compliant meeting minutes for austrian and dach organizations — strengths include european, austria-based processing with a gdpr-compliant focus.
BeAware Conference Captioning
KI-note
It depends on your workflow. BeAware Conference Captioning is strong for providing accessible live captions for deaf and hard-of-hearing conference attendees, while KI-note is strong for producing gdpr-compliant meeting minutes for austrian and dach organizations. Both transcribe and summarize meetings.
BeAware Conference Captioning is a free tier with paid upgrades and KI-note is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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