Fast Rekap: iOS meeting recorder that transcribes conversations and turns them into structured summaries, presentation slides, and mind maps with chat-with-transcript Q&A. Otolio: Japanese AI meeting-minutes service (formerly Smart Scribe) that transcribes and automates the full minutes workflow for businesses. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Fast Rekap when recording meetings and turning them into shareable slide decks matters most, and Otolio when sales teams preparing for and following up on client meetings matters most. Test each on your own meetings; the right choice tends to become obvious quickly.
iOS meeting recorder that transcribes conversations and turns them into structured summaries, presentation slides, and mind maps with chat-with-transcript Q&A.
Japanese AI meeting-minutes service (formerly Smart Scribe) that transcribes and automates the full minutes workflow for businesses.
Fast Rekap (also branded FastRekap AI) is an iOS application that records meetings, lectures, and voice memos, transcribes them into text, and instantly generates structured outputs. Beyond a standard transcript, the app produces concise AI summaries that highlight key decisions and action items, and it can automatically convert the captured content into presentation slide decks and visual mind maps, which sets it apart from notetakers that produce only text notes. A smart Q&A feature lets users chat with a transcript and receive context-aware answers based on the meeting content. Notes are saved, searchable, and shareable, with PDF export and automatic email delivery of summaries and full transcripts after each recording. The app supports a wide range of languages (the listing cites support across many languages including Spanish, French, German, Chinese, Japanese, Korean, Arabic, Russian, and Vietnamese). Fast Rekap was first released in September 2025 and is actively updated, available on the Apple App Store for iPhone. It targets professionals, students, and anyone who needs to turn spoken sessions into organized, presentable documentation quickly. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Otolio, formerly known as Smart Scribe (スマート書記), is a Japanese AI meeting-minutes service operated by Epicbase, Inc. It is designed for corporate use and automates the entire meeting documentation process rather than only producing a transcript. Users can record in-person meetings or capture audio from web conferencing tools, after which Otolio automatically transcribes the audio and generates summarized, cleaned-up minutes. Features include speaker visualization, registration of specialized terminology for improved accuracy on industry-specific vocabulary, and filler-word removal. The platform organizes recording, transcription, minutes generation, and follow-up tasks within a single interface, and offers specialized agents oriented toward meeting minutes and toward sales preparation and follow-up. Security is positioned as a core concern for Japanese enterprises: Otolio is ISO 27001 certified, uses encryption, and states that it does not perform unauthorized machine learning on user data. A mobile app supports transcription, audio playback, and file upload. Otolio is aimed at Japanese organizations that hold frequent internal meetings, sales calls, one-on-ones, and executive sessions and want to reduce the administrative burden of writing minutes. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Fast Rekap is a free tier with paid upgrades (freemium); Otolio is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Fast Rekap | Otolio |
|---|---|---|
| Core capability | One-tap recording and accurate speech-to-text transcription | Automatic transcription of in-person and web-conference audio |
| Standout feature | AI summaries highlighting decisions and action items | AI summarization and cleanup of meeting minutes |
| Team usage | Automatic generation of presentation slide decks | Speaker visualization and specialized terminology registration |
| Integrations | Mind-map generation from transcripts | Filler-word removal for cleaner transcripts |
| Languages & capture | Chat-with-transcript Q&A | Dedicated minutes and sales agents in one interface |
| Best-fit workflow | PDF export and automatic email delivery of summaries and transcripts | Mobile app for transcription, playback, and file upload |
Fast Rekap
Choose Fast Rekap if you need recording meetings and turning them into shareable slide decks — strengths include goes beyond notes to produce slides and mind maps.
Otolio
Choose Otolio if you need japanese companies automating internal meeting minutes — strengths include built for the japanese market with strong handling of japanese minutes workflows.
Fast Rekap
Otolio
It depends on your workflow. Fast Rekap is strong for recording meetings and turning them into shareable slide decks, while Otolio is strong for japanese companies automating internal meeting minutes. Both transcribe and summarize meetings.
Fast Rekap is a free tier with paid upgrades and Otolio is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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