Convo: Bot-free real-time AI meeting assistant for Mac and Windows that transcribes calls, suggests replies live, and syncs notes to Slack, Notion, and HubSpot. Polar Notes: AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Convo when sales reps wanting live prompts and objection handling during prospect calls matters most, and Polar Notes when converting youtube videos, slides, and pdfs into a study pack matters most. Try them side by side on real calls before deciding — needs vary by team.
Bot-free real-time AI meeting assistant for Mac and Windows that transcribes calls, suggests replies live, and syncs notes to Slack, Notion, and HubSpot.
AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs.
Convo (itsconvo.com) is a native desktop AI meeting assistant for macOS and Windows that captures audio locally from your device rather than joining calls as a bot. It works across Zoom, Google Meet, Microsoft Teams, Webex, and Slack Huddles, so it is not locked to a single conferencing platform. During a call, Convo listens in real time and surfaces on-screen suggestions such as talking points and objection handling that only the user can see, positioning it toward sales and customer-facing conversations. After the call, it produces structured summaries, extracts action items, and can draft follow-up emails. A notable part of its design is the integration layer: Convo turns conversations into structured data that can be pushed to CRM, documentation, and project tools, with marketplace-style connectors for Slack, Notion, HubSpot, Salesforce, and others, plus automation via Zapier, Make, IFTTT, and Power Automate and a public API. Audio is processed locally for privacy, with optional cloud processing only when a user chooses to save a recording. Pre-meeting preparation pulls context from past conversations. The product is actively operating and listed across software directories in 2025/2026. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Polar Notes (PolarNotes AI) is an AI note-taking tool built for students and teachers that converts lectures and course materials into organized study resources. Users can record or upload a lecture, paste a YouTube link, or import slides and PDFs, and the app automatically transcribes audio when needed and analyzes the content to produce summarized notes, key concepts, section headings, and short overviews. From the same source material it can generate a study pack that includes study guides, flashcards, and assessment questions, and results can be exported to Google Docs or PDF with study sets organized in one place. Polar Notes emphasizes privacy and offline access on iOS, keeping notes stored locally on the device unless the user chooses to back them up or share them, which lets students review notes without an internet connection. It also supports multilingual transcription, making it usable for international students and teachers recording in different languages. The tool is delivered as an iOS app with an accompanying web experience and free online tools, and is aimed at learners who want lecture and document content distilled into exam-ready study material rather than verbatim meeting records. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Convo is a free tier with paid upgrades (freemium); Polar Notes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Convo | Polar Notes |
|---|---|---|
| Core capability | Bot-free local audio capture from the desktop (macOS and Windows) | Record or upload lectures, paste YouTube links, and import slides or PDFs |
| Standout feature | Real-time on-screen suggestions and talking points during calls | Automatic audio transcription and AI-generated summarized notes with headings |
| Team usage | Automatic transcription with post-call structured summaries and action items | Study pack generation including study guides, flashcards, and quiz questions |
| Integrations | Follow-up email drafting and searchable meeting history | Export to Google Docs and PDF with organized study sets |
| Languages & capture | Works across Zoom, Google Meet, Microsoft Teams, Webex, and Slack Huddles | Offline access on iOS with notes stored locally by default |
| Best-fit workflow | Marketplace-style integrations to Slack, Notion, HubSpot, and Salesforce plus Zapier, Make, IFTTT, Power Automate, and a public API | Multilingual transcription for international students and teachers |
Convo
Choose Convo if you need sales reps wanting live prompts and objection handling during prospect calls — strengths include no meeting bot joins the call, avoiding participant-list notifications and lobby admission.
Polar Notes
Choose Polar Notes if you need turning recorded lectures into summarized notes and flashcards — strengths include turns multiple source types into exam-ready study material.
Convo
Polar Notes
It depends on your workflow. Convo is strong for sales reps wanting live prompts and objection handling during prospect calls, while Polar Notes is strong for turning recorded lectures into summarized notes and flashcards. Both transcribe and summarize meetings.
Convo is a free tier with paid upgrades and Polar Notes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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