Akiflow Meeting Assistant: An AI meeting assistant built into the Akiflow planner that automatically joins Zoom, Google Meet, and Microsoft Teams calls to record, transcribe with speaker identification, and summarize them. BetterDictation: A macOS speech-to-text app that uses on-device Whisper to turn spoken words into typed text in any application. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Akiflow Meeting Assistant when capturing transcripts and summaries of recurring team or client video calls without manual note-taking matters most, and BetterDictation when capturing spoken notes quickly during or after meetings matters most. Run both through a week of actual calls to see which suits your workflow.
An AI meeting assistant built into the Akiflow planner that automatically joins Zoom, Google Meet, and Microsoft Teams calls to record, transcribe with speaker identification, and summarize them.
A macOS speech-to-text app that uses on-device Whisper to turn spoken words into typed text in any application.
Akiflow Meeting Assistant is a meeting note-taker integrated directly into Akiflow, the time-blocking planner and calendar app. Once enabled in Settings under the AI Center, it connects to a chosen calendar account and automatically joins scheduled online meetings on Zoom, Google Meet, and Microsoft Teams. After a call ends, it records and transcribes the conversation with speaker identification, then produces an AI-generated summary of the main points and decisions, with the transcript typically ready within minutes and an email notification when it's done. A distinguishing trait is how tightly it ties into Akiflow's workflow: it detects action items from the discussion and lets you turn them into Akiflow tasks with one click, and it can draft a follow-up email pre-filled with the summary, action items, and attendees. Reviewers can also play back the meeting audio in-app while reading the transcript. It works on both desktop and mobile, with a streamlined mobile interface for quick review. It is aimed at professionals who already plan their day in Akiflow and want meeting capture without leaving the app.
Best suited for
BetterDictation is a system-wide dictation tool for macOS that converts speech into typed text inside any application. Users trigger it with a keyboard shortcut (Option+Space) and can choose push-to-talk or toggle-to-talk modes; the transcribed text is then inserted directly where the cursor sits. It runs OpenAI's Whisper model locally on Apple's Neural Engine, so basic transcription works fully offline and, per the vendor, no audio recordings or transcripts are stored. It supports 100+ languages and applies automatic punctuation. The app requires Apple Silicon (M1 or newer); Intel Macs are not supported. An optional Pro add-on adds stammer correction, automatic formatting, and post-processing of dictations. It is aimed at people who write or capture text frequently, such as founders, engineers, and writers, who want to dictate emails, documents, notes, and messages rather than type them. Because it works across all apps, it can be used to capture spoken notes alongside meetings, though it is a general dictation utility rather than a dedicated meeting-recording assistant.
Best suited for
Akiflow Meeting Assistant is a free tier with paid upgrades (paid); BetterDictation is a free tier with paid upgrades (paid). Always confirm current pricing on each vendor's site before buying.
| Feature | Akiflow Meeting Assistant | BetterDictation |
|---|---|---|
| Core capability | Automatically joins scheduled Zoom, Google Meet, and Microsoft Teams meetings from a connected calendar | System-wide dictation that inserts text into any macOS application |
| Standout feature | Records and transcribes calls with speaker identification | On-device transcription using OpenAI's Whisper on Apple's Neural Engine |
| Team usage | AI-generated meeting summaries of key points and decisions | Offline operation for basic dictation with no cloud round-trips |
| Integrations | Detects action items and converts them into Akiflow tasks with one click | Support for 100+ languages with automatic punctuation |
| Languages & capture | Drafts follow-up emails pre-filled with the summary, action items, and attendees | Push-to-talk and toggle-to-talk recording modes |
| Best-fit workflow | In-app audio playback while reviewing transcripts, on desktop and mobile | Optional Pro post-processing: stammer correction and automatic formatting |
Akiflow Meeting Assistant
Choose Akiflow Meeting Assistant if you need capturing transcripts and summaries of recurring team or client video calls without manual note-taking — strengths include deeply integrated with the akiflow planner, so notes, tasks, and follow-ups stay in one workflow.
BetterDictation
Choose BetterDictation if you need dictating emails, documents, and notes hands-free across mac apps — strengths include runs locally on-device for privacy; vendor states no audio or transcripts are stored.
Akiflow Meeting Assistant
BetterDictation
It depends on your workflow. Akiflow Meeting Assistant is strong for capturing transcripts and summaries of recurring team or client video calls without manual note-taking, while BetterDictation is strong for dictating emails, documents, and notes hands-free across mac apps. Both transcribe and summarize meetings.
Akiflow Meeting Assistant is a free tier with paid upgrades and BetterDictation is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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