Is Colibri.ai or Way With Words better for AI meeting notes?

It depends on your workflow. Colibri.ai is strong for sales call coaching and review, while Way With Words is strong for transcribing recorded corporate meetings, interviews, and focus groups into searchable text. Both transcribe and summarize meetings.

How do Colibri.ai and Way With Words compare on price?

Colibri.ai is a free tier with paid upgrades and Way With Words is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.

Can I use both Colibri.ai and Way With Words?

Yes. Many teams run more than one meeting assistant when the workflows are complementary.

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Colibri.ai vs Way With Words

Colibri.ai: Real-time meeting notes and live sales coaching/conversation intelligence Way With Words: Way With Words is a transcription and captioning service that converts audio and video recordings, including meetings and interviews, into accurate text using human transcribers and automatic speech recognition. The right pick comes down to team size, budget, and the workflows you want to automate.

How Hosiqo compares and tests tools

Final recommendation

Shortlist Colibri.ai when sales call coaching and review matters most, and Way With Words when producing accessible captions and subtitles for recorded video content matters most. Try them side by side on real calls before deciding — needs vary by team.

Colibri.ai

CustomAI Sales Meeting Assistants

Real-time meeting notes and live sales coaching/conversation intelligence

AI summaries and action itemsConversation intelligence and analyticsCRM integrations

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Way With Words

CustomAI Meeting Assistants

Way With Words is a transcription and captioning service that converts audio and video recordings, including meetings and interviews, into accurate text using human transcribers and automatic speech recognition.

Automatic (ASR) speech-to-text transcription in 50+ languages

About Colibri.ai

Colibri.ai is an AI meeting assistant and conversation-intelligence tool aimed primarily at sales and customer-facing teams. It records and transcribes calls across major conferencing platforms, generates summaries and action items, and offers live cue cards and real-time guidance to help reps during conversations. Beyond individual notes, Colibri analyzes calls at the team level, tracking topics, talk-time, and other signals so managers can coach reps and understand what happens across the pipeline. It integrates with CRMs and other sales tools so call data and follow-ups land in existing systems automatically. The product blends in-call assistance with after-call intelligence, which makes it useful both for reps who want help in the moment and for leaders who want visibility into conversations. Colibri is typically adopted by sales organizations that want a single tool for recording, coaching, and CRM-connected meeting notes. Platforms: Zoom / Google Meet / Microsoft Teams. Integrations: Zoom, Google Meet, Microsoft Teams, Salesforce, HubSpot. Pricing varies by plan. Check the official website for current pricing.

Best suited for

Sales call coaching and review
Live guidance during calls
CRM-connected meeting notes

About Way With Words

Way With Words is an audio-to-text services company, founded in 2002 and registered in the UK and South Africa, that turns recordings into text. Rather than joining calls as a bot, it works from files: users upload audio or video through a secure account portal (supporting formats such as MP3, WAV, MP4, MOV, and M4A, up to 8GB per file) and receive transcripts back as DOCX, with PDF and RTF available on request. Its core offering is human transcription, including verbatim, intelligent verbatim, and time-coded transcripts for multi-speaker interviews, focus groups, corporate meetings, hearings, and media. It also provides automatic (ASR) transcription in 50+ languages, video captioning and subtitles, machine-transcript polishing, and custom speech datasets for AI/ASR training. Turnaround is offered in tiers from express through to roughly eight days, with human quality checks emphasized for complex audio. It targets research and academia, legal and compliance, media production, education, corporate teams, public sector and NGOs, and AI developers needing dependable, confidential text from audio.

Best suited for

Transcribing recorded corporate meetings, interviews, and focus groups into searchable text
Producing accessible captions and subtitles for recorded video content
Generating verbatim or time-coded transcripts for research, legal, and media work

Feature	Colibri.ai	Way With Words
Core capability	Recording and live transcription	Human transcription with verbatim, intelligent verbatim, and time-coded options
Standout feature	AI summaries and action items	Automatic (ASR) speech-to-text transcription in 50+ languages
Team usage	Real-time cue cards	Video captioning and subtitles for accessibility and broadcast
Integrations	Conversation intelligence and analytics	Secure account portal for audio/video upload (up to 8GB per file, batch uploads)
Languages & capture	CRM integrations	Multiple turnaround tiers from express to several days
Best-fit workflow	Recording and live transcription	Custom speech datasets for AI and ASR training programs

Colibri.ai vs Way With Words

About Colibri.ai

About Way With Words

Pricing comparison

Feature table

Best for

Pros & cons

FAQ

Is Colibri.ai or Way With Words better for AI meeting notes?

How do Colibri.ai and Way With Words compare on price?

Can I use both Colibri.ai and Way With Words?

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