Cogram: AI platform for the architecture, engineering and construction industry that automates meeting minutes and action items with strong privacy controls. Polar Notes: AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Cogram when construction and engineering firms automating project meeting minutes matters most, and Polar Notes when converting youtube videos, slides, and pdfs into a study pack matters most. Run both through a week of actual calls to see which suits your workflow.
AI platform for the architecture, engineering and construction industry that automates meeting minutes and action items with strong privacy controls.
AI note taker for students that turns lectures, audio, slides, PDFs, and videos into notes and study packs.
Cogram is an AI platform built for the architecture, engineering and construction (AEC) industry, with automated meeting minutes as one of its core capabilities. Its notetaker captures both virtual and in-person meetings and generates minutes, decisions and action items using the firm's own templates, so output matches the documentation formats AEC teams already use. For virtual meetings it works with Zoom and Google Meet, and it integrates with Microsoft Teams, Outlook and calendars, as well as industry tools such as Procore and Autodesk, so meeting outputs can flow into project workflows. Beyond minutes, Cogram offers an assistant, email management, and support for RFIs, submittals and field reports, positioning meeting documentation as part of a wider project-administration suite. Privacy and security are emphasized: the company states it does not train AI models on customer data, holds SOC 2 Type II certification, supports SSO, MFA and role-based access controls, uses strong encryption in transit and at rest, and offers private-cloud or on-premises deployment options. Cogram is aimed at architects, engineers, consultants and contractors who need accurate, template-driven meeting records within a security-conscious, industry-specific platform. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Polar Notes (PolarNotes AI) is an AI note-taking tool built for students and teachers that converts lectures and course materials into organized study resources. Users can record or upload a lecture, paste a YouTube link, or import slides and PDFs, and the app automatically transcribes audio when needed and analyzes the content to produce summarized notes, key concepts, section headings, and short overviews. From the same source material it can generate a study pack that includes study guides, flashcards, and assessment questions, and results can be exported to Google Docs or PDF with study sets organized in one place. Polar Notes emphasizes privacy and offline access on iOS, keeping notes stored locally on the device unless the user chooses to back them up or share them, which lets students review notes without an internet connection. It also supports multilingual transcription, making it usable for international students and teachers recording in different languages. The tool is delivered as an iOS app with an accompanying web experience and free online tools, and is aimed at learners who want lecture and document content distilled into exam-ready study material rather than verbatim meeting records. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Cogram is a free tier with paid upgrades (freemium); Polar Notes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Cogram | Polar Notes |
|---|---|---|
| Core capability | Automated meeting minutes for virtual and in-person meetings | Record or upload lectures, paste YouTube links, and import slides or PDFs |
| Standout feature | Template-driven notes, decisions and action item capture | Automatic audio transcription and AI-generated summarized notes with headings |
| Team usage | Integrations with Zoom, Google Meet, Microsoft Teams, Outlook, Procore and Autodesk | Study pack generation including study guides, flashcards, and quiz questions |
| Integrations | Additional tools for RFIs, submittals, field reports and email management | Export to Google Docs and PDF with organized study sets |
| Languages & capture | SOC 2 Type II certification with SSO, MFA and role-based access controls | Offline access on iOS with notes stored locally by default |
| Best-fit workflow | Private-cloud or on-premises deployment options | Multilingual transcription for international students and teachers |
Cogram
Choose Cogram if you need construction and engineering firms automating project meeting minutes — strengths include tailored to aec documentation needs with customizable templates.
Polar Notes
Choose Polar Notes if you need turning recorded lectures into summarized notes and flashcards — strengths include turns multiple source types into exam-ready study material.
Cogram
Polar Notes
It depends on your workflow. Cogram is strong for construction and engineering firms automating project meeting minutes, while Polar Notes is strong for turning recorded lectures into summarized notes and flashcards. Both transcribe and summarize meetings.
Cogram is a free tier with paid upgrades and Polar Notes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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