Cleft Notes: AI voice-note app that turns spoken thoughts and meeting audio into structured, organized notes. Tucan.ai: Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Cleft Notes when capturing post-meeting recaps and action items by voice matters most, and Tucan.ai when public-sector and regulated organizations requiring data residency in germany matters most. Try them side by side on real calls before deciding — needs vary by team.
AI voice-note app that turns spoken thoughts and meeting audio into structured, organized notes.
Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data.
Cleft Notes is an AI-powered voice-note app that captures spoken thoughts, meeting recaps, and other audio and converts them into structured, readable notes. Users record by speaking, and the app transcribes the audio and reshapes it into organized output, offering formats such as bulleted and headed notes, flowing paragraphs without bullets, or a cleaned-up verbatim transcript. It performs transcription on-device, which allows it to work offline and supports a privacy-focused approach, with encrypted cloud sync and local file storage that users control. Cleft integrates with a range of productivity tools, including Notion, Apple Notes, Obsidian, Todoist, and automation via Zapier, so notes can flow into existing workflows. The app is available across the Apple ecosystem, including iPhone, iPad, Mac, Apple Watch, and CarPlay, making it convenient to capture thoughts hands-free. While it is broadly a voice-to-notes tool, it is commonly used to capture meeting summaries and post-meeting recaps, and it is aimed at professionals and individuals who think out loud and want spoken input turned into well-formatted notes rather than raw recordings. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Tucan.ai is an AI meeting documentation tool developed by tucan.ai GmbH in Germany, designed around GDPR compliance and data sovereignty for organizations in regulated and privacy-sensitive sectors. The software integrates with major conferencing platforms including Microsoft Teams, Zoom, Google Meet, and Webex, where it records meetings, transcribes them, and produces structured summaries and analyses. Beyond live meetings, Tucan.ai can process uploaded documents and research data and generate referenceable insights with source attribution, so users can trace summary statements back to the underlying transcript or material. A defining characteristic is its hosting model: data is stored exclusively in Germany on servers operated by Hetzner Online GmbH in Nuremberg, with customizable access controls and automatic deletion functions, and an on-premises deployment option available on request. The interface is available in English and German. Tucan.ai targets German and European teams such as consultancies, public-sector bodies, and enterprises that need accurate meeting records but cannot use tools that process data outside the EU. It offers pre-built and custom analysis templates plus API integrations with existing databases. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Cleft Notes is a free tier with paid upgrades (freemium); Tucan.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Cleft Notes | Tucan.ai |
|---|---|---|
| Core capability | On-device transcription that works offline | Automatic recording and live transcription for Teams, Zoom, Google Meet, and Webex |
| Standout feature | Multiple output formats: organized, no-bullets, or verbatim | Structured summaries and analyses with source attribution back to the transcript |
| Team usage | Encrypted cloud sync with user-controlled local storage | Data hosted exclusively in Germany (Hetzner, Nuremberg) for GDPR compliance |
| Integrations | Integrations with Notion, Apple Notes, Obsidian, Todoist, and Zapier | Customizable access controls and automatic deletion policies |
| Languages & capture | Available on iPhone, iPad, Mac, Apple Watch, and CarPlay | On-premises deployment available on request |
| Best-fit workflow | Hands-free voice capture of thoughts and meeting recaps | Pre-built and custom analysis templates |
Cleft Notes
Choose Cleft Notes if you need capturing post-meeting recaps and action items by voice — strengths include on-device transcription enables offline use and privacy.
Tucan.ai
Choose Tucan.ai if you need german and eu enterprises needing gdpr-compliant meeting documentation — strengths include strong data-protection posture with german-only hosting and gdpr focus.
Cleft Notes
Tucan.ai
It depends on your workflow. Cleft Notes is strong for capturing post-meeting recaps and action items by voice, while Tucan.ai is strong for german and eu enterprises needing gdpr-compliant meeting documentation. Both transcribe and summarize meetings.
Cleft Notes is a free tier with paid upgrades and Tucan.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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