Circleback: AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls. Wispr Flow: Wispr Flow is a cross-platform AI voice dictation app that turns natural speech into clean, formatted text inside any application on Mac, Windows, iPhone, and Android. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Circleback when automatically capturing notes and action items so attendees can stay focused in meetings matters most, and Wispr Flow when dictating code comments, prompts, and chat directly into editors and ai tools matters most. Try them side by side on real calls before deciding — needs vary by team.
AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls.
Wispr Flow is a cross-platform AI voice dictation app that turns natural speech into clean, formatted text inside any application on Mac, Windows, iPhone, and Android.
Circleback is a Y Combinator-backed AI meeting assistant that captures, transcribes, and organizes conversations automatically. It works with Zoom, Google Meet, Microsoft Teams, Webex, GoTo, Slack huddles, and in-person meetings, and offers a botless option via its desktop app for those who prefer not to send a bot into calls. After each meeting it produces structured notes, identifies and auto-assigns action items, and provides searchable transcripts with speaker identification across 100+ languages. AI-driven automations and "Insights" can push data into connected tools and answer questions across past meetings. Integrations include Gmail, Outlook, Slack, Google Calendar, HubSpot, Salesforce, Attio, Zoho, Linear, Notion, Monday, Zapier, and Make, plus developer access through MCP, a CLI, and webhooks. Circleback states SOC 2, GDPR, EU-US DPF, and HIPAA compliance, and offers mobile and desktop apps. New users can try it free before subscribing.
Best suited for
Wispr Flow is an AI dictation tool that converts spoken words into polished, written text across virtually any app on your device. You activate it with a keyboard shortcut (the Fn key on Mac by default), speak naturally, and it inserts formatted text directly at your cursor, whether you are in Gmail, Slack, Notion, Google Docs, a code editor, or a messaging app. Rather than producing a raw transcript, Flow runs speech through layered AI that removes filler words like "um" and "uh," applies punctuation, corrects spoken backtracking, and adapts tone to the app you are writing in. It supports 100+ languages with automatic detection, plus a personal dictionary for custom terminology and a snippet library for reusable phrases. A Command Mode lets you select text and speak an instruction to rewrite or translate it. It is aimed at writers, developers, professionals, and anyone who wants to draft faster than typing. Note that Flow is a general dictation tool focused on getting text into apps, not a dedicated meeting-recording or call-transcription platform.
Best suited for
Circleback is from $20.83/mo (paid); Wispr Flow is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Circleback | Wispr Flow |
|---|---|---|
| Core capability | AI meeting notes | Real-time voice-to-text dictation that inserts formatted text into any app at your cursor |
| Standout feature | Action item tracking | AI auto-edits that remove filler words, add punctuation, and fix spoken backtracking |
| Team usage | Multi-language transcription | Command Mode to select text and verbally rewrite, condense, or translate it |
| Integrations | AI search across meetings | Automatic detection and transcription across 100+ languages |
| Languages & capture | Workflow automations | Personal dictionary for custom terminology plus a reusable snippet library |
| Best-fit workflow | AI meeting notes | Cross-platform apps for Mac, Windows, iPhone, and Android |
Circleback
Choose Circleback if you need automatically capturing notes and action items so attendees can stay focused in meetings — strengths include works across zoom, google meet, microsoft teams, webex, goto, slack huddles, and in-person meetings.
Wispr Flow
Choose Wispr Flow if you need drafting emails, documents, and messages by speaking instead of typing — strengths include works system-wide across nearly any application instead of being locked to one tool.
Circleback
Wispr Flow
It depends on your workflow. Circleback is strong for automatically capturing notes and action items so attendees can stay focused in meetings, while Wispr Flow is strong for drafting emails, documents, and messages by speaking instead of typing. Both transcribe and summarize meetings.
Circleback is from $20.83/mo and Wispr Flow is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
More head-to-head comparisons involving Circleback and Wispr Flow.
Circleback is automation-first (it triggers CRM, Linear and Slack actions); Granola is a bot-free personal notepad. Automation versus privacy.
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