Circleback: AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls. Subvideo.ai: A browser-based AI subtitle generator that transcribes audio and video into time-coded captions, with in-browser editing, translation, and multi-format export. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Circleback when automatically capturing notes and action items so attendees can stay focused in meetings matters most, and Subvideo.ai when generating and styling captions for videos with per-speaker formatting matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls.
A browser-based AI subtitle generator that transcribes audio and video into time-coded captions, with in-browser editing, translation, and multi-format export.
Circleback is a Y Combinator-backed AI meeting assistant that captures, transcribes, and organizes conversations automatically. It works with Zoom, Google Meet, Microsoft Teams, Webex, GoTo, Slack huddles, and in-person meetings, and offers a botless option via its desktop app for those who prefer not to send a bot into calls. After each meeting it produces structured notes, identifies and auto-assigns action items, and provides searchable transcripts with speaker identification across 100+ languages. AI-driven automations and "Insights" can push data into connected tools and answer questions across past meetings. Integrations include Gmail, Outlook, Slack, Google Calendar, HubSpot, Salesforce, Attio, Zoho, Linear, Notion, Monday, Zapier, and Make, plus developer access through MCP, a CLI, and webhooks. Circleback states SOC 2, GDPR, EU-US DPF, and HIPAA compliance, and offers mobile and desktop apps. New users can try it free before subscribing.
Best suited for
Subvideo.ai is a browser-based AI subtitle and transcription tool that automatically converts uploaded audio and video into time-coded text. Users upload common formats (including MP4, MOV, MKV, MP3, and WAV), and the platform generates subtitle lines that can be refined in an integrated studio with a timeline view, where text and timing can be edited, lines split or merged, and captions previewed directly on the video. It supports speaker recognition to separate and style different speakers, and offers one-click translation across many languages while preserving timing. Outputs include SRT, VTT, ASS, TXT, DOCX, PDF, CSV, and JSON, as well as videos with burned-in (hard-coded) captions and XML exports for editors like Premiere, Final Cut Pro, and DaVinci Resolve. It is aimed primarily at video creators, educators, and agencies, but its audio support, speaker detection, and plain-text transcript exports also make it usable for transcribing interviews, podcasts, and recorded meetings. The platform offers a free tier with daily upload and file-length limits, plus a paid unlimited plan.
Best suited for
Circleback is from $20.83/mo (paid); Subvideo.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Circleback | Subvideo.ai |
|---|---|---|
| Core capability | AI meeting notes | Automatic AI speech-to-text transcription from audio and video files |
| Standout feature | Action item tracking | In-browser subtitle editor with timeline view for adjusting text and timing |
| Team usage | Multi-language transcription | Speaker recognition to separate and style multiple speakers |
| Integrations | AI search across meetings | Multi-language translation that preserves timing |
| Languages & capture | Workflow automations | Export to SRT, VTT, ASS, TXT, DOCX, PDF, CSV, and JSON plus burned-in captions |
| Best-fit workflow | AI meeting notes | XML exports for Premiere Pro, Final Cut Pro, and DaVinci Resolve |
Circleback
Choose Circleback if you need automatically capturing notes and action items so attendees can stay focused in meetings — strengths include works across zoom, google meet, microsoft teams, webex, goto, slack huddles, and in-person meetings.
Subvideo.ai
Choose Subvideo.ai if you need transcribing recorded interviews or podcasts into editable text and subtitle files — strengths include supports both audio and video input and exports editable plain-text transcripts (txt, docx, pdf).
Circleback
Subvideo.ai
It depends on your workflow. Circleback is strong for automatically capturing notes and action items so attendees can stay focused in meetings, while Subvideo.ai is strong for transcribing recorded interviews or podcasts into editable text and subtitle files. Both transcribe and summarize meetings.
Circleback is from $20.83/mo and Subvideo.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary.
More head-to-head comparisons involving Circleback and Subvideo.ai.
Circleback is automation-first (it triggers CRM, Linear and Slack actions); Granola is a bot-free personal notepad. Automation versus privacy.
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