Circleback: AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls. Mr. Transcription: Japanese AI transcription service (文字起こしさん) that converts audio, video, images, and PDFs to text and can auto-summarize recordings into meeting minutes. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Circleback when automatically capturing notes and action items so attendees can stay focused in meetings matters most, and Mr. Transcription when transcribing interviews and lectures with speaker separation matters most. Try them side by side on real calls before deciding — needs vary by team.
AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls.
Japanese AI transcription service (文字起こしさん) that converts audio, video, images, and PDFs to text and can auto-summarize recordings into meeting minutes.
Circleback is a Y Combinator-backed AI meeting assistant that captures, transcribes, and organizes conversations automatically. It works with Zoom, Google Meet, Microsoft Teams, Webex, GoTo, Slack huddles, and in-person meetings, and offers a botless option via its desktop app for those who prefer not to send a bot into calls. After each meeting it produces structured notes, identifies and auto-assigns action items, and provides searchable transcripts with speaker identification across 100+ languages. AI-driven automations and "Insights" can push data into connected tools and answer questions across past meetings. Integrations include Gmail, Outlook, Slack, Google Calendar, HubSpot, Salesforce, Attio, Zoho, Linear, Notion, Monday, Zapier, and Make, plus developer access through MCP, a CLI, and webhooks. Circleback states SOC 2, GDPR, EU-US DPF, and HIPAA compliance, and offers mobile and desktop apps. New users can try it free before subscribing.
Best suited for
Mr. Transcription (文字起こしさん) is a Japanese AI transcription service that converts audio, video, image, and PDF files into text directly in the browser. While it is a general-purpose transcription tool, it includes meeting-oriented capabilities: it can transcribe meeting recordings and then use AI to automatically summarize results into meeting minutes with key points. The service supports very large inputs (files up to roughly 1GB or several hours), generates subtitle files in SRT and VTT formats, and offers translation across more than 100 languages with automatic language detection for mixed-language audio. It is built around a privacy stance, with paid plans described as keeping no logs and not learning from user data. Mr. Transcription includes a customizable dictionary that improves recognition of frequently used or specialized terms over time, speaker recognition to distinguish multiple participants, and noise handling for clearer results in imperfect recording environments. The service operates a free tier offering a limited amount of daily audio and image transcription after registration, alongside several paid monthly and annual plans that scale up monthly transcription hours. It is currently operating and is used for meeting minutes, interviews, lecture notes, and subtitle creation, with broad multilingual coverage centered on Japanese. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Circleback is from $20.83/mo (paid); Mr. Transcription is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Circleback | Mr. Transcription |
|---|---|---|
| Core capability | AI meeting notes | Transcription of audio, video, image, and PDF files in the browser |
| Standout feature | Action item tracking | AI summarization that turns recordings into meeting minutes with key points |
| Team usage | Multi-language transcription | Subtitle generation in SRT and VTT formats |
| Integrations | AI search across meetings | Translation across 100+ languages with automatic language detection |
| Languages & capture | Workflow automations | Speaker recognition and a customizable terminology dictionary |
| Best-fit workflow | AI meeting notes | Privacy-focused paid plans described as keeping no logs |
Circleback
Choose Circleback if you need automatically capturing notes and action items so attendees can stay focused in meetings — strengths include works across zoom, google meet, microsoft teams, webex, goto, slack huddles, and in-person meetings.
Mr. Transcription
Choose Mr. Transcription if you need creating meeting minutes and summaries from uploaded recordings — strengths include handles large files and a wide range of input formats including pdfs and images.
Circleback
Mr. Transcription
It depends on your workflow. Circleback is strong for automatically capturing notes and action items so attendees can stay focused in meetings, while Mr. Transcription is strong for creating meeting minutes and summaries from uploaded recordings. Both transcribe and summarize meetings.
Circleback is from $20.83/mo and Mr. Transcription is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
More head-to-head comparisons involving Circleback and Mr. Transcription.
Circleback is automation-first (it triggers CRM, Linear and Slack actions); Granola is a bot-free personal notepad. Automation versus privacy.
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