Circleback: AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls. GReminders: End-to-end meeting management platform for client-facing professionals, pairing scheduling and reminders with an AI notetaker. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Circleback when automatically capturing notes and action items so attendees can stay focused in meetings matters most, and GReminders when documenting insurance and legal client appointments with crm-ready notes matters most. Run both through a week of actual calls to see which suits your workflow.
AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls.
End-to-end meeting management platform for client-facing professionals, pairing scheduling and reminders with an AI notetaker.
Circleback is a Y Combinator-backed AI meeting assistant that captures, transcribes, and organizes conversations automatically. It works with Zoom, Google Meet, Microsoft Teams, Webex, GoTo, Slack huddles, and in-person meetings, and offers a botless option via its desktop app for those who prefer not to send a bot into calls. After each meeting it produces structured notes, identifies and auto-assigns action items, and provides searchable transcripts with speaker identification across 100+ languages. AI-driven automations and "Insights" can push data into connected tools and answer questions across past meetings. Integrations include Gmail, Outlook, Slack, Google Calendar, HubSpot, Salesforce, Attio, Zoho, Linear, Notion, Monday, Zapier, and Make, plus developer access through MCP, a CLI, and webhooks. Circleback states SOC 2, GDPR, EU-US DPF, and HIPAA compliance, and offers mobile and desktop apps. New users can try it free before subscribing.
Best suited for
GReminders is a meeting-management platform aimed at client-facing professionals such as financial advisors, insurance professionals, attorneys, accountants, and others who run a high volume of client appointments. It bundles automated scheduling, SMS, email, and voice appointment reminders, CRM automation, and an AI Notetaker into a single workflow that spans before, during, and after the meeting. The AI Notetaker can automatically join Zoom, Microsoft Teams, Webex, and other video calls, and can also record in-person meetings via the mobile app, then produce a meeting summary, full transcript, and action items, with notes that can be pushed into the user's CRM using customizable templates. GReminders also offers pre-meeting briefs and an in-meeting AI assistant for real-time questions. It integrates with calendars (Google, Outlook, Microsoft 365, Exchange), CRMs commonly used in wealth and client services (Salesforce, HubSpot, Redtail, Wealthbox, Pipedrive), and compliance archiving systems such as Smarsh, Veritas, and Global Relay. The platform emphasizes support for regulated environments, including HIPAA and FINRA-oriented workflows and Business Associate Agreements. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Circleback is from $20.83/mo (paid); GReminders is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Circleback | GReminders |
|---|---|---|
| Core capability | AI meeting notes | AI Notetaker that joins video calls and records in-person meetings |
| Standout feature | Action item tracking | Automated scheduling with direct client booking |
| Team usage | Multi-language transcription | SMS, email, and voice appointment reminders |
| Integrations | AI search across meetings | Pre-meeting briefs and an in-meeting AI assistant for real-time questions |
| Languages & capture | Workflow automations | CRM automation that pushes summaries and action items into client records |
| Best-fit workflow | AI meeting notes | Integrations with calendars, CRMs, and compliance archiving systems |
Circleback
Choose Circleback if you need automatically capturing notes and action items so attendees can stay focused in meetings — strengths include works across zoom, google meet, microsoft teams, webex, goto, slack huddles, and in-person meetings.
GReminders
Choose GReminders if you need automating scheduling, reminders, and notetaking for advisor client meetings — strengths include covers the full meeting lifecycle, not just notetaking.
Circleback
GReminders
It depends on your workflow. Circleback is strong for automatically capturing notes and action items so attendees can stay focused in meetings, while GReminders is strong for automating scheduling, reminders, and notetaking for advisor client meetings. Both transcribe and summarize meetings.
Circleback is from $20.83/mo and GReminders is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
More head-to-head comparisons involving Circleback and GReminders.
Circleback is automation-first (it triggers CRM, Linear and Slack actions); Granola is a bot-free personal notepad. Automation versus privacy.
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