Circleback: AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls. Fast Rekap: iOS meeting recorder that transcribes conversations and turns them into structured summaries, presentation slides, and mind maps with chat-with-transcript Q&A. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Circleback when automatically capturing notes and action items so attendees can stay focused in meetings matters most, and Fast Rekap when capturing lectures or classes and generating mind maps for study matters most. Trial each on a few real meetings before you commit — the better fit usually shows fast.
AI meeting assistant that automatically takes notes, transcribes in 100+ languages, assigns action items, and runs automations across Zoom, Google Meet, Teams, Webex, and in-person calls.
iOS meeting recorder that transcribes conversations and turns them into structured summaries, presentation slides, and mind maps with chat-with-transcript Q&A.
Circleback is a Y Combinator-backed AI meeting assistant that captures, transcribes, and organizes conversations automatically. It works with Zoom, Google Meet, Microsoft Teams, Webex, GoTo, Slack huddles, and in-person meetings, and offers a botless option via its desktop app for those who prefer not to send a bot into calls. After each meeting it produces structured notes, identifies and auto-assigns action items, and provides searchable transcripts with speaker identification across 100+ languages. AI-driven automations and "Insights" can push data into connected tools and answer questions across past meetings. Integrations include Gmail, Outlook, Slack, Google Calendar, HubSpot, Salesforce, Attio, Zoho, Linear, Notion, Monday, Zapier, and Make, plus developer access through MCP, a CLI, and webhooks. Circleback states SOC 2, GDPR, EU-US DPF, and HIPAA compliance, and offers mobile and desktop apps. New users can try it free before subscribing.
Best suited for
Fast Rekap (also branded FastRekap AI) is an iOS application that records meetings, lectures, and voice memos, transcribes them into text, and instantly generates structured outputs. Beyond a standard transcript, the app produces concise AI summaries that highlight key decisions and action items, and it can automatically convert the captured content into presentation slide decks and visual mind maps, which sets it apart from notetakers that produce only text notes. A smart Q&A feature lets users chat with a transcript and receive context-aware answers based on the meeting content. Notes are saved, searchable, and shareable, with PDF export and automatic email delivery of summaries and full transcripts after each recording. The app supports a wide range of languages (the listing cites support across many languages including Spanish, French, German, Chinese, Japanese, Korean, Arabic, Russian, and Vietnamese). Fast Rekap was first released in September 2025 and is actively updated, available on the Apple App Store for iPhone. It targets professionals, students, and anyone who needs to turn spoken sessions into organized, presentable documentation quickly. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Circleback is from $20.83/mo (paid); Fast Rekap is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Circleback | Fast Rekap |
|---|---|---|
| Core capability | AI meeting notes | One-tap recording and accurate speech-to-text transcription |
| Standout feature | Action item tracking | AI summaries highlighting decisions and action items |
| Team usage | Multi-language transcription | Automatic generation of presentation slide decks |
| Integrations | AI search across meetings | Mind-map generation from transcripts |
| Languages & capture | Workflow automations | Chat-with-transcript Q&A |
| Best-fit workflow | AI meeting notes | PDF export and automatic email delivery of summaries and transcripts |
Circleback
Choose Circleback if you need automatically capturing notes and action items so attendees can stay focused in meetings — strengths include works across zoom, google meet, microsoft teams, webex, goto, slack huddles, and in-person meetings.
Fast Rekap
Choose Fast Rekap if you need recording meetings and turning them into shareable slide decks — strengths include goes beyond notes to produce slides and mind maps.
Circleback
Fast Rekap
It depends on your workflow. Circleback is strong for automatically capturing notes and action items so attendees can stay focused in meetings, while Fast Rekap is strong for recording meetings and turning them into shareable slide decks. Both transcribe and summarize meetings.
Circleback is from $20.83/mo and Fast Rekap is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary.
More head-to-head comparisons involving Circleback and Fast Rekap.
Circleback is automation-first (it triggers CRM, Linear and Slack actions); Granola is a bot-free personal notepad. Automation versus privacy.
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