CFAI: CFAI is a Windows desktop AI note taker that transcribes meetings and calls locally on-device with Faster Whisper, so audio never leaves the user's computer. Notion AI Meeting Notes: Notion's built-in AI meeting notes feature that records system audio, transcribes, and summarizes meetings directly inside your Notion workspace. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist CFAI when capturing private meeting notes and summaries without a recording bot joining the call matters most, and Notion AI Meeting Notes when generating action items and summaries for recurring team syncs and 1:1s matters most. Try them side by side on real calls before deciding — needs vary by team.
CFAI is a Windows desktop AI note taker that transcribes meetings and calls locally on-device with Faster Whisper, so audio never leaves the user's computer.
Notion's built-in AI meeting notes feature that records system audio, transcribes, and summarizes meetings directly inside your Notion workspace.
CFAI (Cognitive Flow AI) is a Windows desktop application that acts as a privacy-focused AI meeting and call note taker. Instead of sending a bot into the call, it captures both microphone and system audio at the operating-system level, so no "recording started" notification appears and the tool works across Zoom, Teams, Google Meet, Discord, and any other call. Transcription runs locally on the device using Faster Whisper, with support for many languages, and CFAI states that the audio never leaves the user's computer. From the live transcript it produces speaker-labeled notes, AI summaries, and action items, and it can build a real-time "Cognitive Map" that visualizes the conversation's topics. Summaries can be generated by Claude in the cloud, or users can keep everything offline by connecting a local LLM through Ollama, LM Studio, or Jan.ai. It is aimed at professionals, educators, recruiters, and others who want meeting notes without bots or cloud audio uploads. CFAI is distributed via the Microsoft Store with a free trial and credit-based subscription tiers.
Best suited for
Notion AI Meeting Notes is a meeting-capture feature built natively into the Notion workspace, aimed at teams and individuals who already organize their work, projects, and documents in Notion. Rather than sending a bot into a call, it records the device's system audio and microphone, which lets it capture conversations from any conferencing tool the user runs on their machine, including Zoom, Google Meet, and Microsoft Teams, as well as in-person discussions. Once recording stops, Notion generates a transcript and an AI summary that pulls out key points, decisions, and action items, and it can tailor the summary format to different meeting types such as one-on-ones, team syncs, client calls, and interviews. Because the notes live inside Notion, they connect to existing pages, databases, tasks, and projects, keeping discussions searchable and linked to related work. The feature supports multiple languages for transcription and is offered through Notion's paid plans with enterprise-oriented security. It is intended for people who want meeting records to flow straight into their broader knowledge base without a separate notetaking app. Pricing varies by plan. Check the official website for current pricing.
Best suited for
CFAI is a free tier with paid upgrades (freemium); Notion AI Meeting Notes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | CFAI | Notion AI Meeting Notes |
|---|---|---|
| Core capability | Local on-device transcription using Faster Whisper, so audio never leaves the computer | Records system audio and microphone without a meeting bot |
| Standout feature | Bot-free capture of microphone and system audio at the OS level (no 'recording started' notice) | Works with Zoom, Google Meet, Microsoft Teams, and in-person meetings |
| Team usage | Speaker diarization with automatic speaker labels in transcripts | Automatic transcripts with AI-generated summaries |
| Integrations | AI summaries and action items, generated by Claude or a local LLM | Extracts action items, key decisions, and next steps |
| Languages & capture | Real-time 'Cognitive Map' that visualizes conversation topics and flow | Summaries tailored to meeting type (1:1s, syncs, client calls, interviews) |
| Best-fit workflow | Works across any call platform including Zoom, Teams, Google Meet, and Discord | Notes live inside the Notion workspace and link to pages, databases, and tasks |
CFAI
Choose CFAI if you need capturing private meeting notes and summaries without a recording bot joining the call — strengths include local faster whisper transcription keeps meeting audio on-device for strong privacy.
Notion AI Meeting Notes
Choose Notion AI Meeting Notes if you need capturing meeting notes that automatically link to related notion project pages — strengths include deep, native integration with an existing notion workspace and databases.
CFAI
Notion AI Meeting Notes
It depends on your workflow. CFAI is strong for capturing private meeting notes and summaries without a recording bot joining the call, while Notion AI Meeting Notes is strong for capturing meeting notes that automatically link to related notion project pages. Both transcribe and summarize meetings.
CFAI is a free tier with paid upgrades and Notion AI Meeting Notes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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