Calendly Notetaker: An AI meeting notetaker built into the Calendly scheduling platform that records meetings and generates summaries, transcripts, and action items. Meeting.ai: An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items. We compare them on cost, capture approach, and day-to-day fit so you can choose faster.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Calendly Notetaker when calendly users who want automatic recaps of meetings they book matters most, and Meeting.ai when turning interview or workshop recordings into organized notes matters most. Try them side by side on real calls before deciding — needs vary by team.
An AI meeting notetaker built into the Calendly scheduling platform that records meetings and generates summaries, transcripts, and action items.
An AI notetaker that turns online and in-person meetings into transcripts, summaries, mind maps, and action items.
Calendly Notetaker is an AI meeting assistant integrated into Calendly, the scheduling platform, that extends the product beyond booking into post-meeting documentation. It automatically records and transcribes meetings and then produces recaps that include an AI-generated summary, a full transcript, and extracted action items. Recaps can be shared by email or link, downloaded as a text file, and optionally protected with a password, and they are private by default with user-controlled sharing. Users can edit a summary before sharing it, query the transcript to retrieve specific details, and receive pre-drafted follow-up emails based on the conversation. Notetaker works with Zoom, Google Meet, and Microsoft Teams, and it can capture meetings even when the user is not the host or did not schedule the meeting through Calendly itself, which lets it cover a broad range of calls. The feature does not generate recaps for meetings shorter than a few minutes or for sessions without audio. As of the latest information, Calendly Notetaker is being rolled out gradually to eligible users, with access offered through a waitlist as availability expands. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Meeting.ai is an AI note-taking platform that converts meetings into structured documentation including transcripts, summaries, visual mind maps, and action items. It supports multiple capture methods: joining online meetings live, recording in-person conversations, and processing uploaded audio or video files, including recordings sourced from places like Google Drive. The platform provides transcription with automatic speaker identification and handles multiple languages, accents, and language switching within a conversation. A distinguishing feature is its visual mind maps, which organize meeting content conceptually alongside more conventional summaries that surface decisions and action items. Meeting.ai integrates with major conferencing tools including Zoom, Google Meet, and Microsoft Teams, and offers meeting statistics such as duration and speaker participation. Outputs can be shared via secure links or exported to formats like PDF, image, or text, and the service is accessible across web, iOS, and Android. It is aimed at professionals across use cases such as team standups, product planning, client presentations, interviews, and design workshops who want their meetings captured and organized automatically. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Calendly Notetaker is a free tier with paid upgrades (freemium); Meeting.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Calendly Notetaker | Meeting.ai |
|---|---|---|
| Core capability | Automatic meeting recording and transcription | Transcripts, summaries, and visual mind maps from meetings |
| Standout feature | AI-generated summaries with extracted action items | Live online capture, in-person recording, and uploaded file processing |
| Team usage | Editable recaps shareable via email, link, or downloadable text file | Automatic speaker identification |
| Integrations | Interactive query of meeting transcripts and pre-drafted follow-up emails | Multi-language support including accents and language switching |
| Languages & capture | Works with Zoom, Google Meet, and Microsoft Teams, including non-Calendly meetings | Integrations with Zoom, Google Meet, and Microsoft Teams |
| Best-fit workflow | Private-by-default recaps with optional password protection | Exports to PDF, image, or text and secure link sharing |
Calendly Notetaker
Choose Calendly Notetaker if you need calendly users who want automatic recaps of meetings they book — strengths include built into calendly, keeping scheduling and meeting notes in one platform.
Meeting.ai
Choose Meeting.ai if you need summarizing standups, planning sessions, and client meetings — strengths include visual mind maps offer an alternative way to organize meeting content.
Calendly Notetaker
Meeting.ai
It depends on your workflow. Calendly Notetaker is strong for calendly users who want automatic recaps of meetings they book, while Meeting.ai is strong for summarizing standups, planning sessions, and client meetings. Both transcribe and summarize meetings.
Calendly Notetaker is a free tier with paid upgrades and Meeting.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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