Boardable: Board meeting platform for nonprofits with AI-generated minutes, an in-meeting assistant, and AI insights that turn discussion into action items. Tucan.ai: Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data. This comparison weighs them on pricing, features, and everyday workflow fit.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Boardable when drafting compliant minutes for nonprofit board meetings from transcripts matters most, and Tucan.ai when public-sector and regulated organizations requiring data residency in germany matters most. Try them side by side on real calls before deciding — needs vary by team.
Board meeting platform for nonprofits with AI-generated minutes, an in-meeting assistant, and AI insights that turn discussion into action items.
Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data.
Boardable is a board management platform designed primarily for nonprofit, public-sector, and mission-driven organizations to handle the full board meeting lifecycle, from agenda building and document management to voting and task tracking. Its governance features center on making board meetings more effective and the resulting records more transparent. Boardable's AI tools, which are opt-in, focus on the meeting itself: AI-Generated Minutes lets users upload a VTT transcript from an external meeting on Zoom, Google Meet, or Teams and produces a draft set of minutes, eliminating much of the manual documentation work. An In-Meeting Assistant provides on-the-spot answers and recaps to fill knowledge gaps without interrupting the discussion, while AI Insights turns raw discussion into concise, actionable outputs and next steps. The platform also offers Boardable Consultant, an AI chatbot trained on nonprofit governance and board best practices that provides guidance on strategy and compliance. Boardable states its AI tools use Claude by Anthropic with a zero-retention configuration for privacy. The product is aimed at small to mid-size boards that want structured meeting preparation, documentation, and follow-up in a single secure governance system. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Tucan.ai is an AI meeting documentation tool developed by tucan.ai GmbH in Germany, designed around GDPR compliance and data sovereignty for organizations in regulated and privacy-sensitive sectors. The software integrates with major conferencing platforms including Microsoft Teams, Zoom, Google Meet, and Webex, where it records meetings, transcribes them, and produces structured summaries and analyses. Beyond live meetings, Tucan.ai can process uploaded documents and research data and generate referenceable insights with source attribution, so users can trace summary statements back to the underlying transcript or material. A defining characteristic is its hosting model: data is stored exclusively in Germany on servers operated by Hetzner Online GmbH in Nuremberg, with customizable access controls and automatic deletion functions, and an on-premises deployment option available on request. The interface is available in English and German. Tucan.ai targets German and European teams such as consultancies, public-sector bodies, and enterprises that need accurate meeting records but cannot use tools that process data outside the EU. It offers pre-built and custom analysis templates plus API integrations with existing databases. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Boardable is a free tier with paid upgrades (freemium); Tucan.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Boardable | Tucan.ai |
|---|---|---|
| Core capability | AI-Generated Minutes from uploaded VTT transcripts (Zoom, Meet, Teams) | Automatic recording and live transcription for Teams, Zoom, Google Meet, and Webex |
| Standout feature | In-Meeting Assistant for real-time recaps and clarifications | Structured summaries and analyses with source attribution back to the transcript |
| Team usage | AI Insights that convert discussion into action items and next steps | Data hosted exclusively in Germany (Hetzner, Nuremberg) for GDPR compliance |
| Integrations | Boardable Consultant AI chatbot trained on nonprofit governance best practices | Customizable access controls and automatic deletion policies |
| Languages & capture | Agenda builder, document management, and task tracking | On-premises deployment available on request |
| Best-fit workflow | Digital voting and approvals | Pre-built and custom analysis templates |
Boardable
Choose Boardable if you need drafting compliant minutes for nonprofit board meetings from transcripts — strengths include tailored to nonprofit and mission-driven board governance needs.
Tucan.ai
Choose Tucan.ai if you need german and eu enterprises needing gdpr-compliant meeting documentation — strengths include strong data-protection posture with german-only hosting and gdpr focus.
Boardable
Tucan.ai
It depends on your workflow. Boardable is strong for drafting compliant minutes for nonprofit board meetings from transcripts, while Tucan.ai is strong for german and eu enterprises needing gdpr-compliant meeting documentation. Both transcribe and summarize meetings.
Boardable is a free tier with paid upgrades and Tucan.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Sure. Running both makes sense when their strengths don't overlap and the budget allows.
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