BB Recorder: A 100% local, no-bot meeting recorder for Mac and iOS that records, transcribes, and summarizes entirely on-device, built by the BuildBetter team. Vinyl: AI meeting assistant for accounting and bookkeeping firms that automates client meeting notes and post-meeting actions. Below, they line up on price, capture method, and how each fits a real meeting stack.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist BB Recorder when regulated or privacy-sensitive teams that cannot send audio to the cloud matters most, and Vinyl when tracking post-meeting action items and deadlines across multiple clients matters most. Run both through a week of actual calls to see which suits your workflow.
A 100% local, no-bot meeting recorder for Mac and iOS that records, transcribes, and summarizes entirely on-device, built by the BuildBetter team.
AI meeting assistant for accounting and bookkeeping firms that automates client meeting notes and post-meeting actions.
BB Recorder is a local-first meeting recorder built by the team behind BuildBetter, designed for people who want meeting capture without any data leaving their device. Rather than dropping a bot into a video call, BB Recorder captures the computer's system audio directly, links to the user's calendar, and turns rough conversation audio into clean transcripts and summaries. Its defining characteristic is that recording, transcription, summarization, and even live AI chat about the meeting can all run locally using on-device models, so there is no server holding the audio or transcripts. The company frames this as making a data breach architecturally impossible because there is no cloud store to compromise, and it points to SOC 2 and HIPAA considerations along with an AI transparency policy. BB Recorder is positioned as a genuinely free, unlimited option for Mac, with no trial tiers or required registration when using local models, and a companion iOS app extends capture to the iPhone. It is aimed at privacy-sensitive professionals, regulated teams, and anyone who wants automatic meeting notes without a visible bot or a cloud transcription pipeline. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Vinyl is an AI meeting assistant built specifically for accounting and bookkeeping firms to automate the documentation and follow-up work around client meetings. It joins or captures meetings across Microsoft Teams, Zoom, and Google Meet, and offers a mobile app for in-person client meetings, then produces AI summaries that highlight key points and action items organized by client entity. Vinyl captures and tracks follow-up tasks with deadlines so commitments do not fall through the cracks, and it can deploy notes and actions into a firm's practice management software automatically. An AI chat capability lets users query previous meetings and analyze trends across multiple client interactions, and the tool can help generate follow-up emails, scope-of-work documents, and handoff notes from meeting content. Aimed at improving client experience and reducing post-meeting admin, Vinyl positions itself around saving time on documentation for each hour of client meetings. It launched into private beta with a group of firms before becoming generally available, and is operating as a live product for accounting and bookkeeping professionals managing recurring client relationships. Pricing varies by plan. Check the official website for current pricing.
Best suited for
BB Recorder is a free tier with paid upgrades (freemium); Vinyl is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | BB Recorder | Vinyl |
|---|---|---|
| Core capability | No-bot capture of system audio directly on the device | Meeting capture across Microsoft Teams, Zoom, and Google Meet |
| Standout feature | Fully on-device recording, transcription, and summarization | Mobile app for in-person client meetings |
| Team usage | Local AI chat to ask questions about a captured meeting | AI summaries with key points and action items organized by client entity |
| Integrations | Calendar linking to associate recordings with scheduled meetings | Action item tracking with deadlines |
| Languages & capture | Available for macOS and iOS | Deployment of notes and actions into practice management software |
| Best-fit workflow | Built by the BuildBetter team with an AI transparency policy | AI chat to query past meetings and analyze trends across clients |
BB Recorder
Choose BB Recorder if you need regulated or privacy-sensitive teams that cannot send audio to the cloud — strengths include local-only processing keeps meeting audio and transcripts off external servers.
Vinyl
Choose Vinyl if you need documenting client onboarding and advisory meetings at accounting firms — strengths include purpose-built for accounting and bookkeeping firm workflows.
BB Recorder
Vinyl
It depends on your workflow. BB Recorder is strong for regulated or privacy-sensitive teams that cannot send audio to the cloud, while Vinyl is strong for documenting client onboarding and advisory meetings at accounting firms. Both transcribe and summarize meetings.
BB Recorder is a free tier with paid upgrades and Vinyl is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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