Backtrack: An AI meeting intelligence tool for trade shows and hosted buyer events that captures 1:1 conversations and turns them into CRM-ready notes and insights. Meetingnotes: Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key. Which one wins depends on your platform mix, budget, and how hands-off you want notes to be.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Backtrack when exhibitors capturing booth and 1:1 buyer conversations at trade shows matters most, and Meetingnotes when individuals wanting a free, self-controlled alternative to subscription notetakers matters most. Run both through a week of actual calls to see which suits your workflow.
An AI meeting intelligence tool for trade shows and hosted buyer events that captures 1:1 conversations and turns them into CRM-ready notes and insights.
Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key.
Backtrack is an AI meeting intelligence product focused on a niche that most notetakers ignore: in-person B2B conversations at trade shows, conferences, and hosted buyer events. Rather than running as a meeting bot, Backtrack captures live 1:1 conversations and converts them into transcripts, structured summaries, and CRM-ready follow-up notes so sales teams do not have to take notes during busy events. Its consumer app, marketed as Backtrack, also offers retroactive recording that continuously buffers recent audio and saves only the last several minutes when the user explicitly chooses to, which is useful for capturing a conversation that has already started; the company stores audio locally on-device until the user decides to upload or share, and recordings are not live-streamed. For events, Backtrack offers pre-configured capture that activates around scheduled meetings, transcription tuned for noisy venues, summaries covering buyer intent, objections, priorities, and next steps, and anonymized trend reports for organizers. It supports transcription in over 100 languages and provides an opt-out path for attendees, emphasizing transparency around recording. Backtrack is aimed at exhibitors, event organizers, and sales teams who need reliable conversation capture and follow-up in event settings. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Meetingnotes is a free, open-source macOS application that records meetings, transcribes them in real time, and generates AI summaries while keeping data stored locally on the user's machine. Built for engineers and privacy-conscious users, it captures both microphone and system audio, produces a live transcript via OpenAI's API, and then combines that transcript with any manual notes the user jots down to create a structured summary. Because it runs locally and requires the user to supply their own OpenAI API key, recordings and notes stay on the device rather than being uploaded to a managed cloud service, and users pay only for their direct API usage instead of a subscription. The app supports customizable system prompts so that summaries can be tailored to a person's preferred note-taking style, and it provides search, copy, and delete capabilities for managing stored notes and transcripts. Released under an open-source license, it invites community contributions and has a roadmap that includes calendar integration and AI-powered question-and-answer chat over past meetings. It is well suited to individuals who want a transparent, self-controlled alternative to commercial meeting notetakers without recurring fees or a call bot joining their meetings. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Backtrack is a free tier with paid upgrades (freemium); Meetingnotes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Backtrack | Meetingnotes |
|---|---|---|
| Core capability | Capture of in-person 1:1 conversations at trade shows and hosted events | Records both microphone and system audio for meeting capture |
| Standout feature | Retroactive recording that saves the most recent minutes on demand (consumer app) | Real-time transcription using the OpenAI API |
| Team usage | Transcription tuned for noisy venues in 100+ languages | AI summaries that combine transcripts with manual notes |
| Integrations | Structured summaries covering buyer intent, objections, priorities, and next steps | Customizable system prompts for personalized note-taking |
| Languages & capture | CRM-ready follow-up notes and anonymized organizer trend reports | Local storage of notes and transcripts for privacy |
| Best-fit workflow | Local on-device storage until the user uploads or shares, with attendee opt-out | Search, copy, and delete management for stored notes |
Backtrack
Choose Backtrack if you need exhibitors capturing booth and 1:1 buyer conversations at trade shows — strengths include purpose-built for in-person event conversations that most notetakers miss.
Meetingnotes
Choose Meetingnotes if you need privacy-focused engineers recording and summarizing local meetings — strengths include completely free and open-source with no subscription.
Backtrack
Meetingnotes
It depends on your workflow. Backtrack is strong for exhibitors capturing booth and 1:1 buyer conversations at trade shows, while Meetingnotes is strong for privacy-focused engineers recording and summarizing local meetings. Both transcribe and summarize meetings.
Backtrack is a free tier with paid upgrades and Meetingnotes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Often yes: teams combine tools when one handles capture and another handles analysis.
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