ActasDeReuniones.AI: Colombian Spanish-language tool that turns uploaded meeting recordings into professional, editable meeting minutes (actas) in Word format within minutes. Tucan.ai: Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data. We compare them on cost, capture approach, and day-to-day fit so you can choose faster.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist ActasDeReuniones.AI when generating formal minutes for condominium and homeowner-association assemblies matters most, and Tucan.ai when public-sector and regulated organizations requiring data residency in germany matters most. Run both through a week of actual calls to see which suits your workflow.
Colombian Spanish-language tool that turns uploaded meeting recordings into professional, editable meeting minutes (actas) in Word format within minutes.
Berlin-based AI meeting documentation tool with GDPR-compliant transcription, summaries, and German-hosted data.
ActasDeReuniones.AI is a Spanish-language SaaS tool from Colombia that automates the creation of meeting minutes (actas de reunion). Users upload an audio or video recording of a meeting and the platform transcribes it and generates a structured, professional draft acta that can be downloaded as an editable Microsoft Word (DOCX) document. The service accepts common file formats including MP3, M4A, MP4 and MOV, and reports turning a recording into a minutes draft in roughly three to ten minutes, with no software installation required since it runs entirely in the browser. It is marketed heavily toward administrators of horizontal property (propiedad horizontal) and community assemblies in Colombia, referencing Colombian regulations such as Ley 675, but it is applicable to general business meetings as well. The platform uses a pay-per-use approach with payments processed through Wompi, the Colombian payment gateway backed by Bancolombia, and optional account features for storing documents and distributing them. An active website, blog, WhatsApp support and social media presence indicate it is a live, actively marketed product serving the Colombian and broader Spanish-speaking market. It targets administrators, secretaries and organizations that need formal, edit-ready minutes quickly without manual note-taking. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Tucan.ai is an AI meeting documentation tool developed by tucan.ai GmbH in Germany, designed around GDPR compliance and data sovereignty for organizations in regulated and privacy-sensitive sectors. The software integrates with major conferencing platforms including Microsoft Teams, Zoom, Google Meet, and Webex, where it records meetings, transcribes them, and produces structured summaries and analyses. Beyond live meetings, Tucan.ai can process uploaded documents and research data and generate referenceable insights with source attribution, so users can trace summary statements back to the underlying transcript or material. A defining characteristic is its hosting model: data is stored exclusively in Germany on servers operated by Hetzner Online GmbH in Nuremberg, with customizable access controls and automatic deletion functions, and an on-premises deployment option available on request. The interface is available in English and German. Tucan.ai targets German and European teams such as consultancies, public-sector bodies, and enterprises that need accurate meeting records but cannot use tools that process data outside the EU. It offers pre-built and custom analysis templates plus API integrations with existing databases. Pricing varies by plan. Check the official website for current pricing.
Best suited for
ActasDeReuniones.AI is a free tier with paid upgrades (freemium); Tucan.ai is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | ActasDeReuniones.AI | Tucan.ai |
|---|---|---|
| Core capability | Upload audio or video recordings for automatic processing | Automatic recording and live transcription for Teams, Zoom, Google Meet, and Webex |
| Standout feature | AI transcription and generation of a structured meeting-minutes draft | Structured summaries and analyses with source attribution back to the transcript |
| Team usage | Editable output in Microsoft Word (DOCX) format | Data hosted exclusively in Germany (Hetzner, Nuremberg) for GDPR compliance |
| Integrations | Support for common formats including MP3, M4A, MP4 and MOV | Customizable access controls and automatic deletion policies |
| Languages & capture | Browser-based with no installation required | On-premises deployment available on request |
| Best-fit workflow | Pay-per-use model with Colombian payment processing via Wompi | Pre-built and custom analysis templates |
ActasDeReuniones.AI
Choose ActasDeReuniones.AI if you need generating formal minutes for condominium and homeowner-association assemblies — strengths include produces edit-ready meeting minutes in spanish within minutes.
Tucan.ai
Choose Tucan.ai if you need german and eu enterprises needing gdpr-compliant meeting documentation — strengths include strong data-protection posture with german-only hosting and gdpr focus.
ActasDeReuniones.AI
Tucan.ai
It depends on your workflow. ActasDeReuniones.AI is strong for generating formal minutes for condominium and homeowner-association assemblies, while Tucan.ai is strong for german and eu enterprises needing gdpr-compliant meeting documentation. Both transcribe and summarize meetings.
ActasDeReuniones.AI is a free tier with paid upgrades and Tucan.ai is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
You can — some teams pair them when each covers a different part of the meeting workflow.
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