Way With Words: Way With Words is a transcription and captioning service that converts audio and video recordings, including meetings and interviews, into accurate text using human transcribers and automatic speech recognition. monday.com AI Notetaker: monday.com's native AI Notetaker joins video calls to transcribe, summarize, and turn discussions into action items inside the monday.com work platform. The right pick comes down to team size, budget, and the workflows you want to automate.
How Hosiqo compares and tests toolsFinal recommendation
Shortlist Way With Words when transcribing recorded corporate meetings, interviews, and focus groups into searchable text matters most, and monday.com AI Notetaker when recording and summarizing sales calls within a monday crm workflow matters most. Try them side by side on real calls before deciding — needs vary by team.
Way With Words is a transcription and captioning service that converts audio and video recordings, including meetings and interviews, into accurate text using human transcribers and automatic speech recognition.
monday.com's native AI Notetaker joins video calls to transcribe, summarize, and turn discussions into action items inside the monday.com work platform.
Way With Words is an audio-to-text services company, founded in 2002 and registered in the UK and South Africa, that turns recordings into text. Rather than joining calls as a bot, it works from files: users upload audio or video through a secure account portal (supporting formats such as MP3, WAV, MP4, MOV, and M4A, up to 8GB per file) and receive transcripts back as DOCX, with PDF and RTF available on request. Its core offering is human transcription, including verbatim, intelligent verbatim, and time-coded transcripts for multi-speaker interviews, focus groups, corporate meetings, hearings, and media. It also provides automatic (ASR) transcription in 50+ languages, video captioning and subtitles, machine-transcript polishing, and custom speech datasets for AI/ASR training. Turnaround is offered in tiers from express through to roughly eight days, with human quality checks emphasized for complex audio. It targets research and academia, legal and compliance, media production, education, corporate teams, public sector and NGOs, and AI developers needing dependable, confidential text from audio.
Best suited for
monday.com AI Notetaker is a meeting assistant built into the monday.com work platform, designed for teams that manage projects, sales pipelines, and tasks on monday boards. The Notetaker joins scheduled meetings as a participant on Zoom, Microsoft Teams, and Google Meet, connecting to a user's Google or Outlook calendar so it can attend calls that include a meeting link in the invite. It typically joins shortly before the scheduled start and transcribes the conversation in real time, identifying speakers and producing a structured output that includes a transcript, a meeting summary with key points and decisions, a video recording, and a list of action items. Because it is native to monday.com, those outputs are stored in the workspace and the detected action items can be converted into work items on relevant boards, helping teams move from conversation to follow-up without leaving the platform. It supports transcription in multiple languages. The feature is aimed at project, operations, and revenue teams that want meeting records and next steps to flow directly into their existing monday.com workflows. Pricing varies by plan. Check the official website for current pricing.
Best suited for
Way With Words is a free tier with paid upgrades (paid); monday.com AI Notetaker is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Way With Words | monday.com AI Notetaker |
|---|---|---|
| Core capability | Human transcription with verbatim, intelligent verbatim, and time-coded options | AI bot joins Zoom, Microsoft Teams, and Google Meet via calendar invite |
| Standout feature | Automatic (ASR) speech-to-text transcription in 50+ languages | Real-time transcription with speaker identification |
| Team usage | Video captioning and subtitles for accessibility and broadcast | Structured summaries with key points and decisions |
| Integrations | Secure account portal for audio/video upload (up to 8GB per file, batch uploads) | Automatic action item detection |
| Languages & capture | Multiple turnaround tiers from express to several days | Video recording of meetings stored in the workspace |
| Best-fit workflow | Custom speech datasets for AI and ASR training programs | Action items can be turned into monday.com work items |
Way With Words
Choose Way With Words if you need transcribing recorded corporate meetings, interviews, and focus groups into searchable text — strengths include human-reviewed transcripts suited to complex, multi-speaker audio like meetings and focus groups.
monday.com AI Notetaker
Choose monday.com AI Notetaker if you need capturing project meeting notes and pushing action items onto monday boards — strengths include native to the monday.com work platform, so notes and tasks stay connected.
Way With Words
monday.com AI Notetaker
It depends on your workflow. Way With Words is strong for transcribing recorded corporate meetings, interviews, and focus groups into searchable text, while monday.com AI Notetaker is strong for capturing project meeting notes and pushing action items onto monday boards. Both transcribe and summarize meetings.
Way With Words is a free tier with paid upgrades and monday.com AI Notetaker is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary.
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