SpeakNotes and StenoAI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. SpeakNotes: Browser-based AI tool that turns uploaded or recorded meeting audio and video into structured summaries with action items and decisions. StenoAI: Open-source desktop app that records, transcribes, and summarizes meetings entirely on-device with no bots, subscriptions, or cloud processing. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist SpeakNotes when turning recorded meeting audio or video into structured minutes matters most, and StenoAI when capturing and summarizing confidential meetings without sending audio to the cloud matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Browser-based AI tool that turns uploaded or recorded meeting audio and video into structured summaries with action items and decisions.
Open-source desktop app that records, transcribes, and summarizes meetings entirely on-device with no bots, subscriptions, or cloud processing.
SpeakNotes is a free tier with paid upgrades (freemium); StenoAI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | SpeakNotes | StenoAI |
|---|---|---|
| Core capability | Upload audio/video, paste a YouTube link, or record directly in the browser | On-device transcription with Parakeet TDT v3 (Apple Silicon) or Whisper models |
| Standout feature | AI transcription and analysis with structured summaries | System audio and microphone capture via native Core Audio Tap (no bots) |
| Team usage | Extraction of action items, decisions, and key discussion points | Real-time on-screen speaker labels distinguishing you from others |
| Integrations | 15+ output formats including meeting notes and transcripts | Local LLM summaries through Ollama, with remote Ollama server support |
| Languages & capture | 50+ language support | 25 European languages live, up to 99 languages via Whisper after recording |
| Best-fit workflow | Export to Notion, Obsidian, and other tools | Markdown export of transcripts and summaries |
SpeakNotes
Choose SpeakNotes if you need turning recorded meeting audio or video into structured minutes — strengths include flexible inputs (file upload, youtube, in-browser recording).
StenoAI
Choose StenoAI if you need capturing and summarizing confidential meetings without sending audio to the cloud — strengths include fully local, bot-free capture with no cloud processing or subscriptions for core use.
SpeakNotes
StenoAI
It depends on your workflow. SpeakNotes is strong for turning recorded meeting audio or video into structured minutes, while StenoAI is strong for capturing and summarizing confidential meetings without sending audio to the cloud. Both transcribe and summarize meetings.
SpeakNotes is a free tier with paid upgrades and StenoAI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.