Proactor AI and StenoAI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. StenoAI: Open-source desktop app that records, transcribes, and summarizes meetings entirely on-device with no bots, subscriptions, or cloud processing. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and StenoAI when capturing and summarizing confidential meetings without sending audio to the cloud matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
Open-source desktop app that records, transcribes, and summarizes meetings entirely on-device with no bots, subscriptions, or cloud processing.
Proactor AI is a free tier with paid upgrades (freemium); StenoAI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | StenoAI |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | On-device transcription with Parakeet TDT v3 (Apple Silicon) or Whisper models |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | System audio and microphone capture via native Core Audio Tap (no bots) |
| Team usage | Automatic action items with assigned owners and due dates | Real-time on-screen speaker labels distinguishing you from others |
| Integrations | Notes organized by speaker and topic | Local LLM summaries through Ollama, with remote Ollama server support |
| Languages & capture | Cross-session context retention | 25 European languages live, up to 99 languages via Whisper after recording |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | Markdown export of transcripts and summaries |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
StenoAI
Choose StenoAI if you need capturing and summarizing confidential meetings without sending audio to the cloud — strengths include fully local, bot-free capture with no cloud processing or subscriptions for core use.
Proactor AI
StenoAI
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while StenoAI is strong for capturing and summarizing confidential meetings without sending audio to the cloud. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and StenoAI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.