Proactor AI and WAVV are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. WAVV: CRM-embedded multi-line dialer with call recording and live listen-in coaching, focused on real estate and insurance sales. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and WAVV when real estate and insurance agents prospecting at high call volume matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
CRM-embedded multi-line dialer with call recording and live listen-in coaching, focused on real estate and insurance sales.
Proactor AI is a free tier with paid upgrades (freemium); WAVV is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | WAVV |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | Multi-line dialer that connects reps to live answers |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | CRM-embedded operation (HighLevel and other CRMs) |
| Team usage | Automatic action items with assigned owners and due dates | Call recording for training and quality assurance |
| Integrations | Notes organized by speaker and topic | Live call monitoring and supervisor listen-in coaching |
| Languages & capture | Cross-session context retention | Voicemail drop for pre-recorded messages |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | Local-presence dialing |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
WAVV
Choose WAVV if you need real estate and insurance agents prospecting at high call volume — strengths include embeds directly into crms so reps work without switching tools.
Proactor AI
WAVV
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while WAVV is strong for real estate and insurance agents prospecting at high call volume. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and WAVV is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.