Proactor AI and TwinMind are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. TwinMind: Browser-extension and mobile AI meeting assistant that transcribes calls in real time on-device and turns them into searchable notes. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and TwinMind when professionals who want hands-free notes during back-to-back video calls matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
Browser-extension and mobile AI meeting assistant that transcribes calls in real time on-device and turns them into searchable notes.
Proactor AI is a free tier with paid upgrades (freemium); TwinMind is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | TwinMind |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | Chrome browser extension for Google Meet, Zoom, and Microsoft Teams |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | Real-time transcription with on-device audio capture (no separate meeting bot) |
| Team usage | Automatic action items with assigned owners and due dates | Automatic AI summaries and action items after each meeting |
| Integrations | Notes organized by speaker and topic | AI chat to query and search past conversations |
| Languages & capture | Cross-session context retention | Companion mobile app for in-person and on-the-go capture |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | Multilingual transcription across many languages |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
TwinMind
Choose TwinMind if you need professionals who want hands-free notes during back-to-back video calls — strengths include bot-free capture avoids a visible recorder joining the call.
Proactor AI
TwinMind
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while TwinMind is strong for professionals who want hands-free notes during back-to-back video calls. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and TwinMind is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.