Proactor AI and Tana are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. Tana: AI workspace with a bot-less meeting notetaker that transcribes and summarizes meetings directly into a connected knowledge base. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and Tana when transcribing and summarizing meetings without a bot in the call matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
AI workspace with a bot-less meeting notetaker that transcribes and summarizes meetings directly into a connected knowledge base.
Proactor AI is a free tier with paid upgrades (freemium); Tana is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | Tana |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | Bot-less meeting capture using computer system audio |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | Transcription and AI summaries for online and in-person meetings |
| Team usage | Automatic action items with assigned owners and due dates | Action items pushed directly to task boards in the workspace |
| Integrations | Notes organized by speaker and topic | Links meeting notes to relevant people and projects |
| Languages & capture | Cross-session context retention | Automatic meeting detection on Mac |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | 60+ language support with automatic detection |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
Tana
Choose Tana if you need transcribing and summarizing meetings without a bot in the call — strengths include captures meetings without adding a bot to the call.
Proactor AI
Tana
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while Tana is strong for transcribing and summarizing meetings without a bot in the call. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and Tana is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.