Proactor AI and Shadow are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. Shadow: A bot-free, Mac-based AI meeting assistant that transcribes and summarizes calls locally without joining as a participant. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and Shadow when capturing notes and summaries across multiple conferencing platforms without a bot joining matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
A bot-free, Mac-based AI meeting assistant that transcribes and summarizes calls locally without joining as a participant.
Proactor AI is a free tier with paid upgrades (freemium); Shadow is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | Shadow |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | Bot-free capture that records system audio without joining the meeting as a participant |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | On-device (local) transcription on macOS |
| Team usage | Automatic action items with assigned owners and due dates | Speaker identification during transcription |
| Integrations | Notes organized by speaker and topic | Captures on-screen content in addition to spoken audio |
| Languages & capture | Cross-session context retention | Customizable prompts/Skills to generate notes, summaries, and emails |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | Webhook integration to connect outputs to other tools |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
Shadow
Choose Shadow if you need capturing notes and summaries across multiple conferencing platforms without a bot joining — strengths include does not add a visible bot to meetings.
Proactor AI
Shadow
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while Shadow is strong for capturing notes and summaries across multiple conferencing platforms without a bot joining. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and Shadow is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.