Proactor AI and Sam (HeySam) are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. Sam (HeySam): Multi-agent AI sales copilot that joins calls, records and analyzes meetings, and assists sales engineers in Slack. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most, and Sam (HeySam) when supporting reps with real-time technical answers during sales calls matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
Multi-agent AI sales copilot that joins calls, records and analyzes meetings, and assists sales engineers in Slack.
Proactor AI is a free tier with paid upgrades (freemium); Sam (HeySam) is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Proactor AI | Sam (HeySam) |
|---|---|---|
| Core capability | Real-time speech-to-text transcription | Joins and records calls on Zoom, Teams, and Google Meet |
| Standout feature | AI summaries, key insights, and in-conversation suggestions | AI Sales Engineer that answers technical questions in real time on Slack |
| Team usage | Automatic action items with assigned owners and due dates | Call summaries, video recaps, and CRM updates delivered to Slack |
| Integrations | Notes organized by speaker and topic | AI RFP Copilot that completes RFPs in Google Sheets from call data |
| Languages & capture | Cross-session context retention | Sizzle Reel short video summaries for follow-ups |
| Best-fit workflow | Export to PDF, Word, Markdown, and TXT | Customer-facing Ask AI bot for documentation and communities |
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
Sam (HeySam)
Choose Sam (HeySam) if you need supporting reps with real-time technical answers during sales calls — strengths include surfaces sales-engineering expertise on calls without a human se on every meeting.
Proactor AI
Sam (HeySam)
It depends on your workflow. Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks, while Sam (HeySam) is strong for supporting reps with real-time technical answers during sales calls. Both transcribe and summarize meetings.
Proactor AI is a free tier with paid upgrades and Sam (HeySam) is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.