Mina and Shadow are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. Shadow: A bot-free, Mac-based AI meeting assistant that transcribes and summarizes calls locally without joining as a participant. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Mina when providing live discovery support and updating the crm during sales calls matters most, and Shadow when capturing notes and summaries across multiple conferencing platforms without a bot joining matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
A bot-free, Mac-based AI meeting assistant that transcribes and summarizes calls locally without joining as a participant.
Mina is a free tier with paid upgrades (freemium); Shadow is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Mina | Shadow |
|---|---|---|
| Core capability | Joins Google Meet, Zoom, and Teams as an active participant | Bot-free capture that records system audio without joining the meeting as a participant |
| Standout feature | Reactive (wake-phrase) and proactive (always-on) operating modes | On-device (local) transcription on macOS |
| Team usage | Live generation of summaries, proposals, action items, and follow-ups | Speaker identification during transcription |
| Integrations | Real-time CRM and workflow updates to connected tools | Captures on-screen content in addition to spoken audio |
| Languages & capture | Cross-meeting memory and configurable assistant roles | Customizable prompts/Skills to generate notes, summaries, and emails |
| Best-fit workflow | Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub | Webhook integration to connect outputs to other tools |
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
Shadow
Choose Shadow if you need capturing notes and summaries across multiple conferencing platforms without a bot joining — strengths include does not add a visible bot to meetings.
Mina
Shadow
It depends on your workflow. Mina is strong for providing live discovery support and updating the crm during sales calls, while Shadow is strong for capturing notes and summaries across multiple conferencing platforms without a bot joining. Both transcribe and summarize meetings.
Mina is a free tier with paid upgrades and Shadow is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.