Mina and Proactor AI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Mina when providing live discovery support and updating the crm during sales calls matters most, and Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
Mina is a free tier with paid upgrades (freemium); Proactor AI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Mina | Proactor AI |
|---|---|---|
| Core capability | Joins Google Meet, Zoom, and Teams as an active participant | Real-time speech-to-text transcription |
| Standout feature | Reactive (wake-phrase) and proactive (always-on) operating modes | AI summaries, key insights, and in-conversation suggestions |
| Team usage | Live generation of summaries, proposals, action items, and follow-ups | Automatic action items with assigned owners and due dates |
| Integrations | Real-time CRM and workflow updates to connected tools | Notes organized by speaker and topic |
| Languages & capture | Cross-meeting memory and configurable assistant roles | Cross-session context retention |
| Best-fit workflow | Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub | Export to PDF, Word, Markdown, and TXT |
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
Mina
Proactor AI
It depends on your workflow. Mina is strong for providing live discovery support and updating the crm during sales calls, while Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks. Both transcribe and summarize meetings.
Mina is a free tier with paid upgrades and Proactor AI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.