Mina and Otolio are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. Otolio: Japanese AI meeting-minutes service (formerly Smart Scribe) that transcribes and automates the full minutes workflow for businesses. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Mina when providing live discovery support and updating the crm during sales calls matters most, and Otolio when japanese companies automating internal meeting minutes matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
Japanese AI meeting-minutes service (formerly Smart Scribe) that transcribes and automates the full minutes workflow for businesses.
Mina is a free tier with paid upgrades (freemium); Otolio is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Mina | Otolio |
|---|---|---|
| Core capability | Joins Google Meet, Zoom, and Teams as an active participant | Automatic transcription of in-person and web-conference audio |
| Standout feature | Reactive (wake-phrase) and proactive (always-on) operating modes | AI summarization and cleanup of meeting minutes |
| Team usage | Live generation of summaries, proposals, action items, and follow-ups | Speaker visualization and specialized terminology registration |
| Integrations | Real-time CRM and workflow updates to connected tools | Filler-word removal for cleaner transcripts |
| Languages & capture | Cross-meeting memory and configurable assistant roles | Dedicated minutes and sales agents in one interface |
| Best-fit workflow | Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub | Mobile app for transcription, playback, and file upload |
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
Otolio
Choose Otolio if you need japanese companies automating internal meeting minutes — strengths include built for the japanese market with strong handling of japanese minutes workflows.
Mina
Otolio
It depends on your workflow. Mina is strong for providing live discovery support and updating the crm during sales calls, while Otolio is strong for japanese companies automating internal meeting minutes. Both transcribe and summarize meetings.
Mina is a free tier with paid upgrades and Otolio is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.