MeetingsAI and Proactor AI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. MeetingsAI: Privacy-first AI meeting assistant that transcribes and summarizes meetings, with on-device processing that works offline. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist MeetingsAI when transcribing and summarizing meetings where data privacy is a priority matters most, and Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Privacy-first AI meeting assistant that transcribes and summarizes meetings, with on-device processing that works offline.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
MeetingsAI is a free tier with paid upgrades (freemium); Proactor AI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | MeetingsAI | Proactor AI |
|---|---|---|
| Core capability | On-device private AI transcription with offline capability | Real-time speech-to-text transcription |
| Standout feature | Optional cloud AI mode for higher accuracy | AI summaries, key insights, and in-conversation suggestions |
| Team usage | AI summaries and automatic action-item extraction | Automatic action items with assigned owners and due dates |
| Integrations | Speaker identification and real-time translation across many languages | Notes organized by speaker and topic |
| Languages & capture | Meeting chatbot to query past discussions | Cross-session context retention |
| Best-fit workflow | Audio and video file uploads with folder-based organization | Export to PDF, Word, Markdown, and TXT |
MeetingsAI
Choose MeetingsAI if you need transcribing and summarizing meetings where data privacy is a priority — strengths include on-device, offline mode keeps sensitive audio off external servers.
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
MeetingsAI
Proactor AI
It depends on your workflow. MeetingsAI is strong for transcribing and summarizing meetings where data privacy is a priority, while Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks. Both transcribe and summarize meetings.
MeetingsAI is a free tier with paid upgrades and Proactor AI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.