Meetingnotes and Tana are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Meetingnotes: Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key. Tana: AI workspace with a bot-less meeting notetaker that transcribes and summarizes meetings directly into a connected knowledge base. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Meetingnotes when privacy-focused engineers recording and summarizing local meetings matters most, and Tana when transcribing and summarizing meetings without a bot in the call matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key.
AI workspace with a bot-less meeting notetaker that transcribes and summarizes meetings directly into a connected knowledge base.
Meetingnotes is a free tier with paid upgrades (freemium); Tana is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Meetingnotes | Tana |
|---|---|---|
| Core capability | Records both microphone and system audio for meeting capture | Bot-less meeting capture using computer system audio |
| Standout feature | Real-time transcription using the OpenAI API | Transcription and AI summaries for online and in-person meetings |
| Team usage | AI summaries that combine transcripts with manual notes | Action items pushed directly to task boards in the workspace |
| Integrations | Customizable system prompts for personalized note-taking | Links meeting notes to relevant people and projects |
| Languages & capture | Local storage of notes and transcripts for privacy | Automatic meeting detection on Mac |
| Best-fit workflow | Search, copy, and delete management for stored notes | 60+ language support with automatic detection |
Meetingnotes
Choose Meetingnotes if you need privacy-focused engineers recording and summarizing local meetings — strengths include completely free and open-source with no subscription.
Tana
Choose Tana if you need transcribing and summarizing meetings without a bot in the call — strengths include captures meetings without adding a bot to the call.
Meetingnotes
Tana
It depends on your workflow. Meetingnotes is strong for privacy-focused engineers recording and summarizing local meetings, while Tana is strong for transcribing and summarizing meetings without a bot in the call. Both transcribe and summarize meetings.
Meetingnotes is a free tier with paid upgrades and Tana is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.