Meetingnotes and SpeakNotes are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Meetingnotes: Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key. SpeakNotes: Browser-based AI tool that turns uploaded or recorded meeting audio and video into structured summaries with action items and decisions. They overlap on ai-meeting-assistants, ai-meeting-summary-tools, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants, ai-meeting-summary-tools workflows, shortlist Meetingnotes when privacy-focused engineers recording and summarizing local meetings matters most, and SpeakNotes when turning recorded meeting audio or video into structured minutes matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key.
Browser-based AI tool that turns uploaded or recorded meeting audio and video into structured summaries with action items and decisions.
Meetingnotes is a free tier with paid upgrades (freemium); SpeakNotes is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Meetingnotes | SpeakNotes |
|---|---|---|
| Core capability | Records both microphone and system audio for meeting capture | Upload audio/video, paste a YouTube link, or record directly in the browser |
| Standout feature | Real-time transcription using the OpenAI API | AI transcription and analysis with structured summaries |
| Team usage | AI summaries that combine transcripts with manual notes | Extraction of action items, decisions, and key discussion points |
| Integrations | Customizable system prompts for personalized note-taking | 15+ output formats including meeting notes and transcripts |
| Languages & capture | Local storage of notes and transcripts for privacy | 50+ language support |
| Best-fit workflow | Search, copy, and delete management for stored notes | Export to Notion, Obsidian, and other tools |
Meetingnotes
Choose Meetingnotes if you need privacy-focused engineers recording and summarizing local meetings — strengths include completely free and open-source with no subscription.
SpeakNotes
Choose SpeakNotes if you need turning recorded meeting audio or video into structured minutes — strengths include flexible inputs (file upload, youtube, in-browser recording).
Meetingnotes
SpeakNotes
It depends on your workflow. Meetingnotes is strong for privacy-focused engineers recording and summarizing local meetings, while SpeakNotes is strong for turning recorded meeting audio or video into structured minutes. Both transcribe and summarize meetings.
Meetingnotes is a free tier with paid upgrades and SpeakNotes is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.