Meetingnotes and Mina are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Meetingnotes: Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Meetingnotes when privacy-focused engineers recording and summarizing local meetings matters most, and Mina when providing live discovery support and updating the crm during sales calls matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Free, open-source macOS app that records, transcribes, and summarizes meetings locally using your own OpenAI API key.
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
Meetingnotes is a free tier with paid upgrades (freemium); Mina is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Meetingnotes | Mina |
|---|---|---|
| Core capability | Records both microphone and system audio for meeting capture | Joins Google Meet, Zoom, and Teams as an active participant |
| Standout feature | Real-time transcription using the OpenAI API | Reactive (wake-phrase) and proactive (always-on) operating modes |
| Team usage | AI summaries that combine transcripts with manual notes | Live generation of summaries, proposals, action items, and follow-ups |
| Integrations | Customizable system prompts for personalized note-taking | Real-time CRM and workflow updates to connected tools |
| Languages & capture | Local storage of notes and transcripts for privacy | Cross-meeting memory and configurable assistant roles |
| Best-fit workflow | Search, copy, and delete management for stored notes | Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub |
Meetingnotes
Choose Meetingnotes if you need privacy-focused engineers recording and summarizing local meetings — strengths include completely free and open-source with no subscription.
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
Meetingnotes
Mina
It depends on your workflow. Meetingnotes is strong for privacy-focused engineers recording and summarizing local meetings, while Mina is strong for providing live discovery support and updating the crm during sales calls. Both transcribe and summarize meetings.
Meetingnotes is a free tier with paid upgrades and Mina is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.