Meetily and Proactor AI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. Meetily: Open-source, privacy-first AI meeting assistant that records, transcribes, and summarizes meetings entirely on your own device. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist Meetily when privacy-conscious teams that need meeting notes without sending audio to the cloud matters most, and Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Open-source, privacy-first AI meeting assistant that records, transcribes, and summarizes meetings entirely on your own device.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
Meetily is a free tier with paid upgrades (freemium); Proactor AI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | Meetily | Proactor AI |
|---|---|---|
| Core capability | Local, on-device recording, transcription, and summarization | Real-time speech-to-text transcription |
| Standout feature | Bot-free capture via system audio (no visible meeting participant) | AI summaries, key insights, and in-conversation suggestions |
| Team usage | Works across Google Meet, Zoom, Microsoft Teams, Discord, and in-person meetings | Automatic action items with assigned owners and due dates |
| Integrations | AI summaries highlighting key decisions and action items | Notes organized by speaker and topic |
| Languages & capture | Customizable summary templates and Markdown export | Cross-session context retention |
| Best-fit workflow | Open-source (MIT licensed) with self-hosting option | Export to PDF, Word, Markdown, and TXT |
Meetily
Choose Meetily if you need privacy-conscious teams that need meeting notes without sending audio to the cloud — strengths include strong privacy posture since audio and processing stay on the user's device.
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
Meetily
Proactor AI
It depends on your workflow. Meetily is strong for privacy-conscious teams that need meeting notes without sending audio to the cloud, while Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks. Both transcribe and summarize meetings.
Meetily is a free tier with paid upgrades and Proactor AI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.